Presentation skills – 1. Voice

Presentation skills – 1. Voice

Presenting: some people love it, some people hate it. I firmly place myself in the first category and apparently, this presentation joy translates itself into being a good – and confident – speaker. Over the years, quite a few people have asked me for my secrets to presenting (which – immediate full disclosure – I do not have) and this is the result: a running series on the EGU GD Blog that covers my own personal tips and experience in the hope that it will help someone (you?) become a better and – more importantly – more confident speaker. In this first instalment, I discuss everything regarding your voice.

Disregarding the content of your talk (I can’t really help you with that), mastering your voice is an important first step towards presenting well and presenting with (or feigning) confidence. An important thing to always remember, is that your audience doesn’t know how you feel. If you come across as confident, people will perceive you as such, even though you are not necessarily feeling confident yourself. With time, I promise that you will in the end feel at ease and confident in front of an audience.
Using your voice optimally is, obviously very important: it is the one thing people will have to listen to in order to get your message. Therefore, knowing how to use your voice is essential to presenting well. And note that your ‘presenting voice’ doesn’t necessarily need to match up with your ‘normal voice’.

1. Volume

First things first: make sure all people can hear you wherever they are in the room! This is a very basic tip, but one of the most important ones as well: if people can’t hear you, it doesn’t matter how well you present, they won’t understand what you’re talking about, because they literally won’t be able to hear it. Depending on your voice, this will result in one of the following adjustments to get into proper ‘presentation voice mode’:
• You will raise your voice to make sure everyone in the back can clearly hear you. I always do this myself, so my ‘presentation voice’ is always louder than my more natural, soft everyday-talking voice.
• You will lower your voice, so that the people in the first row don’t get blown away: you don’t want your voice to be so loud as to be a nuisance for people sitting close by.

Make sure your voice carries across the room

To test how loudly you need to speak, you can ‘scout’ the room beforehand with a friend. Make sure they stay at the back of the room, and walk up to the front of the room and start talking in your ‘presentation voice’. Can your friend clearly hear everything you say? Then you are good to go. Otherwise, you can adjust and test the volume of your voice according to the comments of your friend. No time/opportunity for a test round of your voice volume? Start your presentation with ‘Can everybody hear me?’ and you’ll soon find out how loud you need to speak.

Help! There is a microphone: now what?!

If there is a microphone available, you should refrain from using your loud presentation voice, because no one wants to go home after a conference with hearing damage. Often, you can test out the microphone shortly before your presentation. Make use of that opportunity, so that you don’t face any surprises! Also, if there is a stationary microphone (i.e., not a headset), make sure to always talk into to the microphone. Adjust it to your height and make sure your voice is optimally picked up by the microphone. It is very tempting to start looking at your slides and turn your head, but that means your voice isn’t optimally picked up by the microphone, which will result in the fact that people in the back can’t hear you! If you alternate speaking into the microphone and turning your head, the sound of your voice during your presentation becomes a rollercoaster of soft-loud-soft-loud. This is very annoying to listen to, so try to avoid this! Having said that, I find this to be one of the hardest things ever, because I’m not used to talking into a stationary microphone… Let’s say practice makes perfect, right?

2. Tonality

It is incredibly boring to listen to someone who speaks in a dull, monotonous voice. No matter how interesting the content of your talk, if you can’t get the excitement and passion for your research across in your voice, chances are that people will start falling asleep during your presentation. And we all know how hard it is to stay awake during even the most animated of presentations, just because of irritating things like jetlag (or trying to finish your own presentation in the dead of the night on the previous evening). Therefore, I suggest practising the tonality of your voice.

Speak with emotion

If you want your audience to feel excited about your research or motivated to collaborate with you, you need to convey those emotions in your voice. Think about what you want your audience to feel and how you can convey that emotion with your voice. For example, if you want people to get excited, you can increase the pitch of your voice to indicate excitement.

Emphasise the right words

Another way of getting rid of a monotonous voice is putting emphasis on the right words, to make your point. Obviously the effect is negated when you overuse this method, but when used in moderation, you can use emphasis on words to get your message across more easily.
You can practice the tonality of your voice all the time: try reading a book out loud, tell a story about your weekend in an animated way, incorporate it in your day-to-day conversations, etc. Try to let your tonality come across as natural (and not over the top) and engaging. Recording your talks and listening back to them or asking comments from friends/family can help when you practice your presentation.

3. Pitch

The pitch of your voice should be pleasant for the audience. Now, of course you can’t (and shouldn’t) change your voice completely, but a very high-pitched, squeaky voice can be very annoying to listen to and a very deep voice can be hard to understand. So, depending on your voice and on what you think people find pleasant, you could consider slightly altering the pitch of your voice.

Don’t worry if your voice gets squeaky, because there is an easy way around it

My voice (and everyone else’s) gets really high-pitched and squeaky when I get excited and presentations make me very excited. So, I always make sure that my presentation voice has an ever-so-slightly lower pitch than my normal speaking voice (and doesn’t get near the high-pitched excitement voice). By lowering the pitch of my voice I (think I) am more clearly understandable and if I do get excited and my pitch increases due to the emotion in my voice, it is still at a very manageable and pleasant pitch, so no-one gets a headache on my watch.

Bearing these tips in mind, you can start honing your perfect presentation voice. Next time, we will start using our voice and tackle the subject of speech!

CIDER summer school

CIDER summer school

And we’re back! After a refreshing holiday (or was it?), the EGU GD Blog Team is ready to provide you with amazing blog posts once more! Although holidays can be great, one thing that can be even more great is a good summer school. Yep, you heard that correctly! Let me convince you to apply for the CIDER Summer School program next year.

Let’s start with the basics. What the hell is CIDER? Well, CIDER stands for the Cooperative Institute for Dynamic Earth Research. One of it’s main focusses is the interdisciplinary training of early career scientists. To that end, they organise a summer school every year (usually in June/July) that lasts for 4 weeks.

4 weeks?!

Again, you heard that correctly. You are very good at listening!
The first two weeks of the summer school are dedicated to getting up to speed on the topic of the summer school by means of lectures, tutorials, a little field trip, etc. During the last two weeks you will work together in groups on a project of your choosing. The projects are determined during the first two weeks, when you figure out where the knowledge gaps are and you start making teams (no worries, nobody will be left out). You will come up with possible project topics yourself, so you can imagine that there can be quite some lobbying going on to make sure your team gets sufficient members to pursue your favourite project!

Together with your team of students and postdocs, you will confer with established experts in the field to make your project a success. After two weeks, you can probably show some reasonable first results during the final presentation in front of everyone.

If you want to continue working on your project with your team afterwards, you can even write a small proposal to CIDER to request some funding to meet up again and turn your project into a paper. Although they can’t reimburse intercontinental flights, it is still a pretty awesome opportunity!

The topic of the summer school changes every year and alternates between a ‘deep’ topic and a ‘shallow’ topic. I attended the CIDER 2017 summer school with the topic ‘Subduction zone structure and dynamics‘ – a shallow topic. This year (2018), the topic was ‘Relating Geophysical and Geochemical Heterogeneity in the Deep Earth‘ – clearly a deep topic. If you want to know more about this year’s summer school, our Blog Reporter Diogo wrote about it here. Students from all kinds of different disciplines are encouraged to apply: geology, geochemistry, seismology, geodynamics, mineral physics, etc. The more diversity the better, because you need to learn from each other!

More/actual reasons to apply

Now that we have all the details out of the way, I can properly start to convince you to apply! Did I already mention that the summer school is in an exotic place in California, USA? In 2017, the summer school was in Berkeley and this year it was in Santa Barbara. These locations are always fixed, with the ‘shallow’ topics being held in Berkeley, and the deep topics being held in Santa Barbara. Maybe this can act as your guide for finding out which kind of topic to ultimately pursue in your career.

Also, can you imagine? Four weeks, in beautiful, sunny California for ‘work’? Because, yes, it is work, technically, but it won’t feel like it. Actually, it’s kind of like being transported to one of those American high school / college movies. Does anyone else watch those? Nope, just me? Okay then. You will get the full American student experience, as you will sleep in an actual dorm with all your fellow students and go to the dining hall religiously for breakfast, lunch, and dinner each day and every day! Yes, also in the weekends, because it’s free and you’re a poor student! Minor side-effect is that you want be able to look at – let alone stomach – burgers, fries, pizzas, and hotdogs for at least a year, but it’s totally worth it for this all-American movie-like experience. Obviously, sharing a dorm with all your fellow students and complaining about the food will forge bonds that will last far longer than the duration of the summer school and you are guaranteed to have a lot of fun during the summer school also after the lectures.

Although the program is pretty packed, you will have free evenings (during which you might catch up on your actual work) and you will have some days off during the weekends. Of course, you can’t have all weekend days off, because it wouldn’t be a proper summer school experience if you don’t return completely exhausted, right? However, on your precious days off, you can go and explore beyond the campus and do some nice day trips to a nearby city or nature reserve. You can of course also use your free evenings and weekends to sample some of the night life of whatever Californian city you are staying in!

My CIDER 2017 experience

I thoroughly enjoyed my own CIDER experience in Berkeley, 2017. I learned loads of things about subduction zones and a lot of my knowledge was refreshed, specifically on geochemistry, mineral physics and geology. It was great fun to live on an American campus (I mean, I really did feel as if I’d stumbled into an American teen movie) and we did some pretty cool things besides the summer school! There was a lovely field trip to learn a bit more about rocks and it was also a great opportunity to see something of the landscape and enjoy incredible views over San Francisco. Of course, San Francisco itself was also visited during one of our days off and I finally saw the Golden Gate bridge up close and ate crab at Fisherman’s Wharf. Unforgettable experience. Best day of the summer school. I cannot recommend it enough! We also went out for dinner and drinks on occasion in the city centre of Berkeley and we even snuck in a visit to the musical ‘Monsoon Wedding’ at Berkely Rep.

After the summer school, our project group applied for funding to meet up again (I just couldn’t get enough of the American vibe) and lo and behold, we actually got the funding! So this spring, I found myself in Austin, Texas, to work on our project.

Howdy y’all!

It was pretty amazing to have an opportunity like that, and I can assure you that we also had lots of fun in Austin. I mean, it’s Texas, what did you expect? I was already over the moon by the fact that I had the possibility of spotting men wearing cowboy boots for real and not just for carnival!

All in all, I can thoroughly recommend the CIDER summer school as a great learning experience and opportunity for meeting fellow scientists interested in your topic of choice.

Next year, the topic will be ‘Volcanoes‘, so if you have any interest in that, be sure to apply! There is also always a one-day pre-AGU workshop, where you can get a little taste of the summer school, as the progress on the projects of the previous year is reported and lectures anticipating the coming topic are held.

So, are you going to apply to CIDER next year? I mean, who doesn’t lava volcanoes?!

50 years of plate tectonics: then, now, and beyond

50 years of plate tectonics: then, now, and beyond

Even if we cannot attend all conferences ourselves, your EGU GD Blog Team has reporters that make sure all significant geodynamics events are covered. Today, Marie Bocher, postdoc at the Seismology and Wave Physics group of ETH Zürich, touches upon a recent symposium in Paris that covered one of the most important milestones of geodynamics.

On the 25th and 26th of June, the Parisian Collège de France was celebrating the anniversary of the plate tectonics revolution with a symposium entitled 50 years of plate tectonics: then, now and beyond. For this occasion, the organizers Eric Calais, Anny Cazenave, Claude Jaupart, Serge Lallemand, and Barbara Romanowicz had put together a very impressive list of presenters, starting with Xavier Le Pichon, Jason Morgan, and Dan McKenzie during the first morning!

The very impressive program of the 50 years plate tectonics symposium

Needless to say, it was a blast, and a great occasion to focus on the big picture and reflect on the evolution of Earth sciences within the last 50 years.

Watch it online!

But don’t panic if you missed it: all the presentations are available online now on the Collège de France website. So relax, brew yourself a cup of coffee, and enjoy the symposium from the comfort of your own home 🙂

Xavier Le Pichon
Image courtesy of Martina Ulvrova

Important panel
Image courtesy of Martina Ulvrova

Dietmar Müller
Image courtesy of Marie Bocher

The art of the 15-minute talk

The art of the 15-minute talk

We’ve all attended conferences with those dreaded 15-minute talks and we have no problem picking out which talks were amazing and which talks were abysmal. However, when it comes to our own talks, it’s hard to judge them, find out how they can be improved or break away from long-established habits (such as our layout or talking pace). This week, Matthew Herman, postdoc at the Tectonophysics research group at Utrecht University in the Netherlands, guides you towards your best 15-minute talk yet!

At some point in your career as an Earth Scientist, you will hopefully have a chance to give a 15-minute talk at a meeting, a colloquium series, or simply in your lab group. This provides a great opportunity to advertise your hard work to your colleagues in an amount of time that is well within a human attention span. Ultimately, your goal in this talk is to effectively communicate your discovery to your audience. In the process, you get to explain the importance of your field, pose a crucial research question in that field, demonstrate cutting-edge analyses and applications, and, finally, provide an answer to that initial research question, sometimes for the very first time.

Despite all the latent potential for a 15-minute talk to captivate and teach the audience, many of these presentations end up being uninformative. I do not intend this as a judgment regarding the significance or quality of the science. I have seen incomprehensible talks from people whose research is crucial to our understanding of the Earth system. Alternatively, I have seen talks presenting incremental scientific advancements that were truly enlightening. But from all the diverse presentations I have seen, there are common elements that either dramatically improved or reduced my understanding of the subject matter. My aim here is to provide what I think are some of these key characteristics that make up a really excellent talk, so that next time you have the opportunity to present, you will inspire your audience.

I think there are two general things to keep in mind for your 15-minute talk: (a) you have limited time with your audience, and (b) the expertise of your audience can vary a lot. This means that you should design a presentation that fits your extensive understanding into a brief window and tailor the details for the particular audience that will be attending. If this makes it seem like it will take time and effort to construct an effective talk, that is because it is true! Even if you have a well-received publication, simply transferring figures, analyses, and interpretations from the paper into your talk is almost guaranteed to lead to an ineffective presentation – it will probably be too long, too technical, and too difficult to see from the back of the room. If you really want your audience to concentrate on your work for the full 15 minutes, take the time (potentially up to a few weeks) to craft a great talk. And one more thing: you really should practice your talk ahead of time. Actually, I cannot emphasize this point enough: PRACTICE.

Note: If you are short on time right now, I have included a checklist at the end to summarize the main points.

How long?

Imagine: you are in the audience and the end of the talk is not in sight. You shift in your seat uncomfortably as you glance at your watch. The speaker does not appear to notice the amount of time since they started, but you definitely do: 14:30… 15:00… 15:30. Finally, two full minutes after the end of the scheduled time slot, the speaker asks if there are any questions, but of course there is no time for that. Many otherwise good talks have been ruined for me by the presenters going into overtime. All I can now remember about them is by how much they exceeded the final bell. As a speaker, you have 15 minutes – choose a topic and present it in the allotted time frame. In fact, target your talk for 12-13 minutes so your audience can ask questions at the end.

This, and that, and these…

The detailed structure of the talk is flexible, but should probably contain the following items: background/motivation (Why should we, the audience, care?); a research question or hypothesis (What is being tested?); observations, models, and analysis (How is the research question being answered?); and interpretations and conclusions (GIVE US THE ANSWERS!).

i. Background
Try to avoid dwelling on the background for too long. I know many of us (myself included) enjoy pedantically explaining the rich history of our field leading up to the present day. But you do not have the time in a 15-minute talk. As you are constructing your presentation, you should budget no more than 2-3 minutes at the start to establish the context for your research problem. At that point, your audience should be oriented and ready to be amazed by your results.

Example of an introduction/background slide

ii. Research Question
Do not assume that your research question or hypothesis is obvious to everyone. People come to talks for a lot of different reasons; sometimes they are experts in the field, but other times they saw a keyword in your title or abstract, or maybe there were no other interesting sessions. In any case, it is likely that a good percentage of your audience does not know what specifically you are testing if you do not tell them. After setting up the background, verbally or on the screen state your research question or hypothesis.

iii. Observations, Models, and Analysis
This will be the bulk of your presentation. Tailoring your 15-minute talk for your specific audience means you will want to use just the right amount of technical terminology. You should assume some foundational level of knowledge because there is no way to define every term and present the complete theory for your research. But for the most part, I think you should try to minimize technical jargon (particularly uncommon acronyms) in talks. If and when you need to use a term repeatedly, then take 15-30 of your precious seconds to concisely explain the concept, ideally without patronizing or condescending. [Did I mention this was a difficult balance?] Incidentally, explaining a concept has the added benefit of forcing you to understand the concept sufficiently that you can distill its definition into a compact form for your listeners.

The precise minimum level of knowledge you assume for your audience depends on the setting. In the large lecture hall of an international meeting like the EGU General Assembly, the audience may be weighted towards less experience in your field, whereas a special meeting focused on your subject area will likely have a higher percentage of experts.

A related point is that you should avoid all but the most straightforward equations. The reality is that any audience member who does not already understand the equation is not going to understand it from your talk. There is not enough time, and the medium is not amenable to higher level math. Simple equations with a couple variables are okay, but anything with multiple terms, powers, derivatives, etc. are a waste of time.

iv. Interpretations and Conclusions
Honestly, most people are pretty good at this part. This is the most fun and exciting aspect of the talk, plus it means the end is near. A couple minor pieces of advice: (a) make sure you have drawn a clear path from the background through the analyses and into the interpretations, with the common thread being answering your research question; and (b) I think it is best to limit the number of conclusions to 3-4 (consider this in the preliminary design stage of the talk as well!).

Example of a results slide

Good looks matter

I try to follow the advice of the great Jim Henson when it comes to designing the look for my talks: “Simple is good.” I will not harp on making figures, because many other people have discussed how to design good ones. In a nutshell: make them big, use good color schemes and large fonts, and keep them uncluttered. Resist the urge to copy figures straight from papers to your talk. You will probably need to simplify a figure from the published version in order to make it optimal for your talk. Sometimes you just need to design and produce a totally new figure. In fact, making figures is where I spend at least 65% of my time when I am preparing a talk.

In terms of slide layout, use the whole slide. Borders, icons, and backgrounds can be pretty flourishes, but they take up valuable real estate. Every centimeter you use for a border is a centimeter you can no longer use for a making a figure nice and big. And remember there will be people, some with poor eyesight, in the back of the room. As on figures, limit the amount of text. When you do need labels or bullet points, use a classic, simple font (I will scream if I see Comic Sans one more time…) in a large size – I typically use no smaller than 24-point font Helvetica.

Closing remarks

Many of my suggestions are more like guidelines than hard rules. I enjoy seeing creative and innovative presentations. As long as you give yourself enough time to craft an excellent presentation, then take time to practice it in front of friends, it will turn out well. Hopefully we will all see a large collection of great talks in the next few meetings. See you there!

Remember: the goal of the talk is for your audience to understand your science!

• Take time (up to several weeks) to construct your presentation
• Practice before the date of your talk, if possible in front of a test audience

• Target talk length for 12-13 minutes (do not go over 14!)
• Limit background or introductory information to 2-3 minutes
• Explicitly state research question
• Link background, analysis, and interpretations to research question
• Limit conclusions to ≤ 4

Scientific Content
• Choose technical jargon at level appropriate for audience
• Define critical terminology in 30 seconds or less
• Limit acronyms
• Avoid complex equations
• Avoid tables

Visual Content
• Fill space on slide, especially with figures
• Make thin frames to not waste precious room
• Choose large font sizes (≥ 24 pt) in a standard font
• Adjust figures from published version
• Check figure color contrasts (avoid blue/black, yellow/white)
• Use perceptually linear color palettes (no rainbow!)
• Avoid cartoons, animations, and sounds

General Life Advice
• Use common sense (e.g., do not include pictures from the bar in your talk)