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What’s new for the 2019 General Assembly?

What’s new for the 2019 General Assembly?

Along with our conference organisers, Copernicus, we aim to improve the experience of General Assembly attendees with each passing year. Over the last few months we’ve introduced some changes that we hope will make the 2019 edition of our meeting even better! This post highlights the new rules for submitting an abstract and some changes that returning participants will notice at next year’s conference.

Abstract submission rules

An ever-growing number of participants means making sure that all participants at the EGU annual General Assembly are able to present their work in a comfortable manner in the years to come. One of the measures adopted to ensure all presentations (orals, posters and PICOs) find a place is the introduction of the one-abstract rule.

Authors are allowed as first author to submit either one regular abstract plus one abstract solicited by a convener, or two solicited abstracts. A second regular abstract can be submitted to the Educational and Outreach Sessions (EOS) programme group (maximum number of abstracts, including solicited abstracts, remains two). Possible submissions for first authors are: 1 regular + 1 solicited abstract; or 2 solicited abstracts; or 1 regular or solicited abstract + 1 EOSabstract (regular or solicited). Note that authors will need to provide a transaction number (TAN) when submitting their additional solicited abstract. This TAN has to be provided by the convener. Participants can be co-authors on additional abstracts in which they are not first author.

Another change for the EGU General Assembly 2019 is that only 2019 EGU members will be able to submit an abstract as first authors (co-authors are not required to have a membership). You can become a member or renew your membership online on the EGU website (www.egu.eu/membership/) or while registering for the General Assembly. Students receive a 50% discount in their EGU membership rates, and all EGU members benefit from substantially reduced registration rates to the meeting, amongst other benefits. More information on these new abstract submission rules are available on EGU’s call-for-abstracts announcement.

The new changes to the conference programme schedule will provide a more comfortable meeting experience for all! (Credit: EGU/Keri McNamara)

Conference programme schedule

The scheduling of the conference programme will also see some changes at the upcoming General Assembly. The new schedule features posters, orals and PICOs throughout the day, uses time blocks of 105 minutes, and includes a dedicated networking slot. Note that posters and orals of the same session will not be scheduled at the same time. This schedule change will allow us to fit more oral presentations in the meeting, give more viewing time for posters and PICOs, and provide a more comfortable meeting experience for all. A dedicated networking slot will give attendees additional time to discuss and interact with colleagues, to view posters and to visit the exhibition.

As in the past, each day of the EGU General Assembly in 2019 will begin at 08:30 and end at 20:00, will be organised in time blocks (TBs), and have a number of breaks. However, most TBs will now be 15 minutes longer and will feature all presentations types, as follows:

  • 08:30–10:15 TB1: Posters, orals, PICOs
  • 10:15–10:45 Coffee break
  • 10:45–12:30 TB2: Posters, orals, PICOs
  • 12:30–14:00 Lunch break
  • 14:00–15:45 TB3: Posters, orals, PICOs
  • 15:45–16:15 Coffee break
  • 16:15–18:00 TB4: Posters, orals, PICOs
  • 18:00–19:00 TB5: Networking, meet EGU, exhibition, and extra poster viewing
  • 19:00–20:00 TB6: Townhalls, some medal lectures, some short courses, special events

More information and a detailed time schedule are in the EGU news item.

Offset your travel carbon footprint when registering

Finally, we are taking steps to make the General Assembly greener. Last year we implemented a number of initiatives to reduce the environmental impact of the meeting, including giving participants the opportunity to offset the CO2 emissions resulting from their travel to and from Vienna. People who used this option while registering contributed to a project to reduce deforestation in Brazil. As a result of this initiative we raised nearly €17,000 for the carbon offsetting scheme!

In 2019, conference registrants will be able to donate to one of three different carbon-offset projects by choosing the carbon-offsetting option when registering to the meeting. The money collected from you will then be forwarded to carbonfootprint.com to be invested in your selected project:

1) Wayang Windu Phase 2 Geothermal Power Project
Type: Geothermal
Location: Indonesia, Asia

2) Borehole Rehabilitation Project in Uganda
Type: Clean Drinking Water
Location: Uganda, Africa

3) Efficient Cookstove Programme
Type: Household Cookstoves
Location: Kenya, Africa

We’re striving to add further measures for 2019, so stay tuned to the EGU blog and website for further details on new green initiatives. We look forward to seeing you in Vienna!

EGU 2019 will take place from 07 to 12 April 2019 in Vienna, Austria. For more information on the General Assembly, see the EGU 2019 website and follow us on Twitter (#EGU19 is the official conference hashtag) and Facebook.

Mentoring programme at EGU 2019

Mentoring programme at EGU 2019

With more than 15,000 participants, 4,700 oral presentations, 11,000 posters and 1,400 PICO presentations, all under one roof, the EGU General Assembly can be an overwhelming experience. There is a network of corridors to navigate, as well as a wide range of workshops, splinter and townhall meetings to choose from. With that in mind, we’ve put in place some initiatives to make the experience of those joining us in Vienna for the 1st time a rewarding one.

Especially designed with novice conference attendees, students, and early career scientists in mind, our mentoring programme aims to facilitate new connections that may lead to long-term professional relationships within the Earth, planetary and space science communities. Mentees are matched with a senior scientist (mentor) to help them navigate the conference, network with conference attendees, and exchange feedback and ideas on professional activities and career development.

The EGU will match mentors and mentees prior to the conference, and is also organising meeting opportunities for those taking part in the mentoring programme.

In addition, mentoring pairs are encouraged to meet regularly throughout the week, and again at the end of the week, to make the most of the experience, as well as introduce each other to 3 to 5 fellow colleagues to facilitate the growth of each other’s network.

“Mentoring is an indispensable requirement for growth. Through the mentoring programme I was introduced to Dr Niels Hovius who was a generous mentor during EGU’17. His guidance during the conference enabled my interactions with prominent scientists and to navigate the conference to my maximum potential. I am grateful for this programme and hope it be fruitful for students in this coming year.”

Rheane da Silva (National Institute of Oceanography, Goa, India), mentee

Mentoring an EGU novice student was the highlight of my 2017 General Assembly week. To see our elaborate and overwhelmingly large meeting through the eyes of a rookie makes you actively aware of many aspects that you have always taken for granted. To see the excitement in the eyes of a rookie when you take them deep into our organization and show them paths they had not expected to be open to them makes you appreciate all the General Assembly has to offer.

Niels Hovius (GFZ German Research Centre for Geosciences, Germany), mentor

We anticipate the programme to be a rewarding experience for both mentees and mentors, so we encourage you to sign up by following the link to a short registration form. The details given in the questionnaire will enable us to match suitable pairs of mentors and mentees. The deadline for submissions is 31 January 2019.

You’ll find more details about the mentoring programme (including the requirements of the scheme) over on our website.

EGU 2019 will take place from 7 to 12 April 2019 in Vienna, Austria. For more information on the General Assembly, see the EGU 2019 website and follow us on Twitter (#EGU19 is the official conference hashtag) and Facebook.

Try something different at EGU 2019– choose a PICO session!

Try something different at EGU 2019– choose a PICO session!

Some of the sessions scheduled for the upcoming EGU General Assembly are PICO only sessions. This means that, rather than being oral or poster format, they involve Presenting Interactive COntent (PICO). The aim of these presentations is to highlight the essence of a particular research area – just enough to get the audience excited about a topic without overloading them with information.

What’s great about this format is that it combines the best of oral and poster presentations. It allows researchers to stand up and be recognised for great research while giving an oral contribution as well as discussing their work in detail and networking with other participants.

PICO sessions start with a series of 2-minute long presentations – one from each author. They can be a Power Point, a movie, an animation, or simply a PDF showing your research on a display. After the 2 minute talks, the audience can explore each presentation on touch screens, where authors are also available to answer questions and discuss their research in more detail.

Presenting a PICO for the first time can be daunting, so we’ve prepared a guide which talks you through the format step-by-step. It’s packed with practical tips on the best layout for your PICO, how to capture the audience’s attention in just two minutes and how to get the most out of the discussion at the interactive screen.

And don’t forget, as of the 2016 General Assembly, PICO presentations are part of the Outstanding Student Poster and PICO (OSPP) Awards. To be considered for the OSPP award, you must be the first author and personally present the PICO at the conference:

  • being a current undergraduate (e.g., BSc) or postgraduate (e.g., MSc, PhD) student;
  • being a recent undergraduate or postgraduate student (conferral of degree after 1 January of the year preceding the conference) who are presenting their thesis work.

Entering couldn’t be easier! Make sure you nominate yourself when you submit your abstract on-line. You’ll receive a letter, known as ‘Letter of Schedule’, confirming your presentation has been accepted, which will also include a link by which to register for the award. Before the conference, make sure you include the OSPP label (which you can find here) to your PICO presentation header so that the judges of the OSPP award now to evaluate your presentation.

To learn more about PICO presentations see the General Assembly website or download the How to make a PICO guide. For a first-hand account of what it’s like to take part in a PICO session, take a look at this post by early career scientists in the Seismology Division too. Finally, you can also check out the short introductory video below:

EGU 2019 will take place from 7 to 12 April 2019 in Vienna, Austria. For more information on the General Assembly, see the EGU 2019 website and follow us on Twitter (#EGU19 is the official conference hashtag) and Facebook.

EGU2019: Financial support to attend the General Assembly

EGU2019: Financial support to attend the General Assembly

The EGU is committed to promoting the participation of both early career scientists and established researchers from low and middle-income countries who wish to present their work at the EGU General Assembly. In order to encourage participation of scientists from both these groups, a limited amount of the overall budget of the EGU General Assembly is reserved to provide financial support to those who wish to attend the meeting.

In honour of Roland Schlich, who was instrumental in the formation of EGU, the travel awards will, from now on, be known as the Roland Schlich travel support scheme. Roland passed away in 2016 and was executive secretary (2002–2004), treasurer (2005–2015), as well as one of the founders of the Union.

From 2005 to 2018, the total amount awarded grew from about €50k to €110k, with 291 awards being allocated in 2018 to support attendance to the 2018 General Assembly, representing a 31% application success rate. For the 2019 General Assembly, the EGU has allocated €120k to financially support scientists who wish to attend the meeting. About 80-90% of the funds are reserved to assist early career scientists in attending the conference, whilst the remaining funds will be allocated to established scientists.

Financial support includes a waiver of the registration fee and a refund of the Abstract Processing Charge (relating to the abstract for which support was requested). Additionally, the grant may include support for travel expenditures, at the discretion of the Support Selection Committee, to a maximum of €300.

Eligibility

The EGU currently runs two different Roland Schlich travel support schemes: Early Career Scientist’s Travel Support (ECSTS) and Established Scientist’s Travel Support (ESTS); you will be able to find more details about each of these awards on the Support & Distinction section on the EGU 2019 website. You will also find details on who is eligible for the awards on the website.

Scientists who wish to apply for financial support should submit an abstract, on which they are the contact author, as well as the first and presenting author, by 1 December 2018, 13:00 CET. Late applications, or applications where the scientist is not the main author, will not be considered.

The EGU Support Selection Committee will make its decision to support individual contributions by 20 December 2018. All applicants will be informed after the decision via email in late December or January. Only the granted amount mentioned in the financial support email will be paid out to the supported contact author.

Please note that, as of 2017, a participant can receive a maximum of two ECSTS and two ESTS during their career. In other words, applicants who have received two travel supports in a category in the past are not eligible to apply for that category again.

How to apply

The abstract submission page (click for larger). If you wish to apply for financial support, please select the relevant support box.

To submit the abstract of your oral or poster presentation, please enter the call-for-abstracts page on the EGU 2019 website, select the part of the programme you would like to submit an abstract to, and study the respective session list. Each session shows the link to Abstract Submission that you should use. More information on how to submit an abstract is available from the EGU 2019 website.

Applying for financial support is easier than ever! As soon as you make your choice of session you will be prompted to select whether you wish to apply for financial support. If you do, be sure you tick the appropriate box when submitting your abstract. Bear in mind that, even if you are applying for support, you will still need to pay the Abstract Processing Charge. A screenshot of the abstract submission process is shown above.

Evaluation Criteria

As of 2015 there is an improved selection process for the allocation of the awards. Abstracts are evaluated on the basis of the criteria outlined below. Please note that the weight of each criterion has been updated as of this year:

Weight
How well does this contribution fit into the session it is submitted to? 15%
Is the abstract clearly structured and scientifically sound? 35%
Are there conclusions and are they supported by data or analysis? 35%
How well is the abstract written (grammar, orthography)? 15%

 

If you have any questions about applying for financial support for the 2019 General Assembly, please contact Olivia Trani (EGU Communications Officer).