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Outstanding Student Poster and PICO (OSPP) Awards

Presenting at the General Assembly 2019: A quick ‘how to’ from the EGU

Presenting at the General Assembly 2019: A quick ‘how to’ from the EGU

The schedule is out, presentation slots have been assigned and it’s time to start thinking about putting yours together. Whether you have an oral, poster or PICO slot, we have a suite of simple guidelines to get you ready for the conference!

Orals

The guidelines for oral presentations are online. All oral presentations should have the dimensions 16:9 or 4:3 and last about 12 minutes, with 3 minutes for questions. Oral presentations take place over four 105-minute time blocks. Make sure you’re in the presentation room approximately 30 minutes before your time block starts, so your presentation can be uploaded or so you can connect your laptop to the system. There will be a lecture room assistant to help you get everything ready.

Posters

Guidelines for poster presentations are also online. Importantly, the poster boards landscape and are 1978 mm by 1183 mm. Posters should be hung between 08:00 and 08:30 on the day of your scheduled poster presentation using tape available from roaming assistants. Please retrieve your poster at the end of the day (between 19:00 and 19:30). Those that are not collected will be disposed of. By the start of the General Assembly, EGU will have sent your Authors in Attendance Time – during this time, you must be present at your display.

If there is a gap in the corresponding oral session, conveners may call upon poster presenters to give a short ad hoc summary of their posters. Therefore, it might be useful to have a couple of slides (1-2) prepared in advance to help illustrate your findings.

PICOs

For the seventh year now we have a different kind of presentation: Presenting Interactive COntent (PICO). The guidelines for PICO presentations are available online. PICO sessions combine the best of oral and poster presentations. Every PICO author presents their slides in a “2 minutes madness”. After these short presentations, all attendees have enough time to watch the presentation again on interactive screens and hold discussions with the author and other attendees. These presentations are shown on wide-screens, so we recommend producing Power Point or PDF presentations with an 16:9 aspect ratio. However, you can also prepare your presentation in the classic 4:3 format. The extra space is then used for the branding of the contribution as well as the navigation. For 16:9 presentations, if navigation buttons are needed, our PICO staff on-site at the conference determines the position of the buttons together with you, so they don’t detract from your presentation. One thing to keep in mind is that, unlike in the past, PICO presentations no longer support Prezi.

For tips on how to make a PICO presentation, why not download the How to make a PICO guide. For a first-hand account of what it’s like to take part in a PICO session, take a look at this post by early career scientists in the Seismology Division too.

Outstanding Student Poster and PICO (OSPP) Awards

If you are presenting a poster or PICO at the upcoming General Assembly you can have your presentation considered for an OSPP Award. Check out one of our earlier blog posts to learn more on how to register yourself for the award, as well as a watch our interview with OSPP judges explaining what they look for in a winning poster.

Social media guidelines

The EGU encourages an open dialogue on social media (Twitter, Facebook, etc.) and blogging platforms during the General Assembly. The default assumption is to allow open discussion of General Assembly oral, PICO, and poster presentations on social media. However, you can request that the contents of your presentation are not disseminated on social media. The icons below may be downloaded from the EGU General Assembly website to include on slides or posters to clearly express if you do or do not want your results posted on any social media networks or blogs.

So that conference participants can embrace social media while at the same time remaining respectful of presenting authors’ work and protecting their research output, we’ve put together some social media guidelines, which you can find on the EGU 2019 website.

Time Blocks

Timetabling at the General Assembly is organised into the following time blocks:

  • TB1 08:30–10:15
  • TB2 10:45–12:30
  • TB3 14:00–15:45
  • TB4 16:15–18:00
  • TB5: 18:00-19:00

There is free tea and coffee available in the poster halls in the breaks between TB1 & TB2 and TB3 & TB4. TB5 5 offers refreshments, and is dedicated to networking and additional poster viewing.

No-shows

If you already know that your abstract will not be presented, you are kindly requested to withdraw your corresponding abstract as soon as possible.

Try something different at EGU 2019– choose a PICO session!

Try something different at EGU 2019– choose a PICO session!

Some of the sessions scheduled for the upcoming EGU General Assembly are PICO only sessions. This means that, rather than being oral or poster format, they involve Presenting Interactive COntent (PICO). The aim of these presentations is to highlight the essence of a particular research area – just enough to get the audience excited about a topic without overloading them with information.

What’s great about this format is that it combines the best of oral and poster presentations. It allows researchers to stand up and be recognised for great research while giving an oral contribution as well as discussing their work in detail and networking with other participants.

PICO sessions start with a series of 2-minute long presentations – one from each author. They can be a Power Point, a movie, an animation, or simply a PDF showing your research on a display. After the 2 minute talks, the audience can explore each presentation on touch screens, where authors are also available to answer questions and discuss their research in more detail.

Presenting a PICO for the first time can be daunting, so we’ve prepared a guide which talks you through the format step-by-step. It’s packed with practical tips on the best layout for your PICO, how to capture the audience’s attention in just two minutes and how to get the most out of the discussion at the interactive screen.

And don’t forget, as of the 2016 General Assembly, PICO presentations are part of the Outstanding Student Poster and PICO (OSPP) Awards. To be considered for the OSPP award, you must be the first author and personally present the PICO at the conference:

  • being a current undergraduate (e.g., BSc) or postgraduate (e.g., MSc, PhD) student;
  • being a recent undergraduate or postgraduate student (conferral of degree after 1 January of the year preceding the conference) who are presenting their thesis work.

Entering couldn’t be easier! Make sure you nominate yourself when you submit your abstract on-line. You’ll receive a letter, known as ‘Letter of Schedule’, confirming your presentation has been accepted, which will also include a link by which to register for the award. Before the conference, make sure you include the OSPP label (which you can find here) to your PICO presentation header so that the judges of the OSPP award now to evaluate your presentation.

To learn more about PICO presentations see the General Assembly website or download the How to make a PICO guide. For a first-hand account of what it’s like to take part in a PICO session, take a look at this post by early career scientists in the Seismology Division too. Finally, you can also check out the short introductory video below:

EGU 2019 will take place from 7 to 12 April 2019 in Vienna, Austria. For more information on the General Assembly, see the EGU 2019 website and follow us on Twitter (#EGU19 is the official conference hashtag) and Facebook.

EGU announces 2019 awards and medals

EGU announces 2019 awards and medals

From 14th to the 20th October a number of countries across the globe celebrate Earth Science Week, so it is a fitting time to celebrate the exceptional work of Earth, planetary and space scientist around the world.

This week, the EGU announced the 45 recipients of next year’s Union Medals and Awards, Division Medals, and Division Outstanding Early Career Scientists Awards. The aim of the awards is to recognise the efforts of the awardees in furthering our understanding of the Earth, planetary and space sciences. The prizes will be handed out during the EGU 2019 General Assembly in Vienna on 7-12 April. Head over to the EGU website for the full list of awardees.

Sixteen out of the total 45 awards went to early career scientists who are recognised for the excellence of their work at the beginning of their academic career. Twelve of the awards were given at division level but four early career scientists were recognised at Union level, highlighting the quality of the research being carried out by the early stage researcher community within the EGU.

Sixteen out of the 45 awards conferred this year recognised the work of female scientists. Of those, six were given to researchers in the early stages of their academic career.

As a student (be it at undergraduate, masters, or PhD level), at the EGU 2018 General Assembly, you might have entered the Outstanding Student Poster and PICO (OSPP) Awards. A total of 64 poster contributions by early career researchers were bestowed with a OSPP award this year recognising the valuable and important work carried out by budding geoscientists. Judges took into account not only the quality of the research presented in the posters, but also how the findings were communicated both on paper and by the presenters. Follow this link for a full list of awardees.

Further information regarding how to nominate a candidate for a medal and details on the selection of candidates can be found on the EGU webpages. For details of how to enter the OSPP Award see the procedure for application, all of which takes place during the General Assembly, so it really couldn’t be easier to put yourself forward!

The EGU General Assembly is taking place in Vienna, Austria from 7  to 12 April. The call-for-abstracts will open in mid-October. Submit yours via the General Assembly website.

Presenting at the General Assembly 2018: A quick ‘how to’ from the EGU

Presenting at the General Assembly 2018: A quick ‘how to’ from the EGU

The schedule is out, presentation slots have been assigned and it’s time to start thinking about putting yours together. Whether you have an oral, poster or PICO slot, we have a suite of simple guidelines to get you ready for the conference!

Orals

The guidelines for oral presentations are online. All oral presentations should have the dimensions 16:9 or 4:3 and last about 12 minutes, with 3 minutes for questions. Oral presentations take place over four 90-minute time blocks. Make sure you’re in the presentation room approximately 30 minutes before your time block starts, so your presentation can be uploaded or so you can connect your laptop to the system. There will be a lecture room assistant to help you get everything ready.

Posters

Guidelines for poster presentations are also online. Importantly, the poster boards landscape and are 1978 mm by 1183 mm. Posters should be hung between 08:00 and 09:00 on the day of your scheduled poster presentation using tape available from roaming assistants. Please retrieve your poster at the end of the day (between 19:00 and 19:30). Those that are not collected will be disposed of. By the start of the General Assembly, EGU will have sent your Authors in Attendance Time – during this time, you must be present at your display.

If there is a gap in the corresponding oral session, conveners may call upon poster presenters to give a short ad hoc summary of their posters. Therefore, it might be useful to have a couple of slides (1-2) prepared in advance to help illustrate your findings.

PICOs

For the sixth year now we have a different kind of presentation: Presenting Interactive COntent (PICO). The guidelines for PICO presentations are available online. PICO sessions combine the best of oral and poster presentations. Every PICO author presents their slides in a “2 minutes madness”. After these short presentations, all attendees have enough time to watch the presentation again on interactive screens and hold discussions with the author and other attendees. These presentations are shown on widescreens, but some of the screen space is used for branding of the contribution and navigation, so the ideal dimensions for your presentation are the classic 4:3 format. You can also use the 16:9 format, just alert one of the conference assistants if this is the case, as they’ll help you determine the best position of the navigation buttons, so they don’t detract from your presentation. One thing to keep in mind is that, unlike in the past, PICO presentations no longer support Prezi.

For tips on how to make a PICO presentation, why not download the How to make a PICO guide. For a first-hand account of what it’s like to take part in a PICO session, take a look at this post by early career scientists in the Seismology Division too.

Outstanding Student Poster and PICO (OSPP) Awards

If you are presenting a poster or PICO at the upcoming General Assembly you can have your presentation considered for an OSPP Award. Check out one of our earlier blog posts to learn more on how to register yourself for the award, as well as a watch our interview with OSPP judges explaining what they look for in a winning poster.

Time Blocks

Timetabling at the General Assembly is organised into the following time blocks:

  • TB1 08:30–10:00
  • TB2 10:30–12:00
  • TB3 13:30–15:00
  • TB4 15:30–17:00
  • TB5 17:30–19:00

There is free tea and coffee available in the poster halls in the breaks between TB1 & TB2 and TB3 & TB4, and wine, beer and soft drinks available daily from 18:00.

No-shows

If you already know that your abstract will not be presented, you are kindly requested to withdraw your corresponding abstract as soon as possible.