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Vienna

A first-timer’s guide to the 2017 General Assembly

A first-timer’s guide to the 2017 General Assembly

Will this be your first time at an EGU General Assembly? With 13,650 participants in a massive venue, the conference can be a confusing and, at times, overwhelming place.

To help you find your way, we have compiled an introductory handbook filled with history, presentation pointers, travel tips and a few facts about Vienna and its surroundings. Download your copy of the EGU General Assembly guide here!

Imaggeo on Mondays: Don’t miss the abstract deadline

Imaggeo on Mondays: Don’t miss the abstract deadline

The EGU General Assembly brings together geoscientists from all over the world to one meeting that covers all disciplines of the Earth, planetary and space sciences. The conference is taking place in Vienna on 23–28 April 2017, providing an opportunity for both established scientists and early career researchers to present their work and discuss their ideas with experts in all fields of the geosciences.

You can get a feel for the great geoscience that will be discussed at the meeting by browsing through the EGU 2017 sessions. Clicking on ‘please select’ allows you to search for sessions by Programme Group. You’ll then be able to view the sessions in more detail and submit an abstract to its relevant session. The deadline for abstract submission is 11 January 2017, 13:00 CET. That’s only two days away!

Also, remember that you can benefit from early registration for the conference until 31 March 2017. Register online on the Registration section of the General Assembly website. Note that EGU members benefit from reduced member rates; to become a member, or renew your EGU membership, go to www.egu.eu/membership/.

The full meeting programme will be made available on 2 March 2017.

For more information about the General Assembly, please see the EGU 2017 website.

Note on hotel reservations
Please note that the congress ECCIMD2017 (10,000 participants) will take place in Vienna at the same time as the EGU2017. In addition, the Vienna City Marathon (40,000 participants) will take place on Sunday, resulting in many hotels being fully booked the night before. Therefore, we strongly recommend booking accommodation as soon as possible.

EGU 2017: Registration open & townhall and splinter meeting requests

EGU 2017: Registration open & townhall and splinter meeting requests

The EGU General Assembly brings together geoscientists from all over the world to one meeting that covers all disciplines of the Earth, planetary and space sciences. The conference is taking place in Vienna on 23–28 April 2017, providing an opportunity for both established scientists and early career researchers to present their work and discuss their ideas with experts in all fields of the geosciences.

Registration and abstract submission

Early registration for the conference is open until 31 March 2017. You can register online on the Registration section of the General Assembly website. Note that EGU members benefit from reduced member rates; to become a member, or renew your EGU membership, go to www.egu.eu/membership/.

You can get a feel for the great geoscience that will be discussed at the meeting by browsing through the EGU 2017 sessions. Clicking on ‘please select’ allows you to search for sessions by Programme Group. You’ll then be able to view the sessions in more detail and submit an abstract to its relevant session. The deadline for abstract submission is 11 January 2017, 13:00 CET. The full meeting programme will be made available on 2 March 2017.

Submit your townhall and splinter meeting requests

Also available on the conference website are the request forms for townhall and splinter meetings.

Townhall meetings are meetings open to all conference participants. At townhall meetings, new initiatives or decisions are announced to a larger audience, followed by an open discussion on the matter raised. If you’d like to organise a townhall, be sure to submit your request before 20 January 2017.

During the conference, side meetings on non-commercial matters organized by participants can be reserved for two successive time blocks free of charge in the rooms mentioned below. Commercial meetings are subject to a charge dependent on the meeting size – for details check the website.

More details about the short courses, splinter and townhall meetings at the conference will be given in an upcoming blog post.

For more information about the General Assembly, please see the EGU 2017 website.

Note on hotel reservations
Please note that the congress ECCIMD2017 (10,000 participants) will take place in Vienna at the same time as the EGU2017. In addition, the Vienna City Marathon (40,000 participants) will take place on Sunday, resulting in many hotels being fully booked the night before. Therefore, we strongly recommend booking accommodation as soon as possible.

What’s new for the 2017 EGU General Assembly?

Following a record number of participants at last year’s General Assembly and feedback received, the EGU and its conference organiser Copernicus will be introducing a number of changes at the EGU 2017 General Assembly. In this post, we highlight a few of the changes that returning participants will notice at next year’s conference.

More participants means making way for more presentations, posters and PICOs! So, in 2017, when you come to register, you’ll be directed to the expanded Yellow Level, which will encompass a brand new space at the front of the conference centre. Not only will you be able to register there, it’ll also accommodate extra space for posters and two PICO spots.

The extended Yellow Level is seen in this picture from a previous conference.

The extended Yellow Level is seen in this picture from a previous conference.

With booming numbers, not only is more space needed for those presenting, but also for those who want to listen. For the 2017 General Assembly, the total seating capacity in the lecture rooms will be increase from 7998 seats (in 2016) to 9001. That represents an increase of 12.5%.

After 3 years without changes in the registration rates to the conference, this year we had to slightly adjust the weekly registration rates to partially compensate for inflation. If you register before 16 March and you are an EGU member, your weekly ticket will cost €385, an increase of 3.5% from last year’s €370. Early registration for EGU student members will cost €220, €10 more than last year. The abstract processing charge remains at €40 (€80 for late abstracts). This charge will be levied on all abstracts, with the exception of abstracts submitted by GIFT teachers to EOS sessions.

Because conferences are as much about networking and making new contacts as they are about sharing and discussing scientific advances, the ECS Lounge will also see some updates. The space will be redesigned to encourage more mingling and used to host more events and activities. Keep tuned to upcoming blog posts about ECS-specific activities at the conference for further updates.

When you make your way down to the Brown Level, you’ll also notice some changes. As well as the large EGU & Friends area, there will be three to four new, larger booths close by too. They’ll be home to some exciting exhibitors, who will no doubt liven up your visit to the basement levels.

To keep up with all the science at the conference you need to be well fueled. We’ve taken on board feedback from past conference attendees and introduced some low-budget catering options. There will also be a Biergarten outside the main entrance. Cheers!

So, now that you’ve heard about what’s new for EGU 2017, don’t miss the deadline (11 January 2017) to submit your abstract. Especially if you intend to apply for travel support, the closing date for applications is right around the corner: 1 December.

Also, don’t forget that April 23rd to 28th 2017 is a busy time in Vienna. Not only are we expecting 12000+ Earth, space and planetary scientists to descend on the city for EGU 2017, the Vienna Marathon takes place on 22 April (don’t forget your running shoes), and another 10000 participant conference is taking place the same week in a different location. Therefore, we strongly recommend booking accommodation as soon as possible.

We look forward to seeing you in Vienna!