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Five top tips to apply for small grants

Five top tips to apply for small grants

Stephanie Zihms, the ECS Representative for the EMRP Division (and incoming Union Level Representative) has applied for a range of small scale grants (<£15,000, ca. 16,965€). At this year’s General Assembly, she was one of two speakers at the ‘How to write a research grant’ short course, where she shared  insights from her successes and failures. In today’s post she tells us about the top five lessons she learnt in the process of applying for funds.

Publications and grants are an important aspect in academia and success in both areas necessary for career progression. Frustratingly, many grants are only available to researchers with open-ended or permanent contracts and since practice makes perfect you don’t want your first grant proposal to be for a million pounds, dollars or euros.

Instead, there are plenty of (often unknown) small scale grants available to fund anything from a trip to a conference through to a field campaign and to support some of your existing work. Applying for these gives you valuable insight when it comes to writing larger-scale grants and shows future employers you have a go-getting attitude.

  1. Start early – start small: Travel grants, internal support grants, field work grants – these all count and will help you get better at writing in a proposal style, learn the language of different panels and get used to the format of a proposal. You might also get a chance to learn how to budget and justify certain costs, a big aspect of proposal writing.
  2. Always ask for feedback: Not only on the grants you didn’t get but also on the ones you secured. It will tell you what the panel really liked about your proposal and you can highlight that even more next time.

    Some feedback from my successful Royal Academy of Engineering Newton Fund application. Credit: Stephanie Zihms

  3. Get training: See if your university or institution offers grant writing or academic writing courses – even if you’re not working on a proposal when you attend this training will come in handy when you do. You are also likely to make some good connections with people that will be able to help you when you do start applying.
  4. Get help: Either from colleagues, connections you made during a writing course, a specialised office within your university or even from the institution offering the grant. See if you can get previous applications that were successful to help you make sure you get the language right.
  5. Write, write, write: As an academic you will spend a lot of your time writing so it’s good to get lots of practice and make writing regularly a habit. I try and write for 1 hour every morning before I head to the office and I attend a weekly writing group on campus. Or join a virtual writing group via Twitter for example #AcWri or #AcWriMo for November – since it is Academic Writing Month.

    Set up for our weekly Hide & Write group. Credit: Stephanie Zihms

Do you have any top tips for securing your first grants? If so, we’d love to hear them and share them with the GeoLog community. Please share your experiences and suggestions in the comments below!

Stephanie’s full presentation can be downloaded here.

At the upcoming General Assembly, Stephanie will be delivering a workshop on how to apply for small scale grants. Full details will be available once the conference programme launches, so stay tuned to the EGU 2018 website for more.

By Stephanie Zihms, the ECS Representative for the EMRP Division (and incoming Union Level Representative)

EGU 2018 will take place from 08 to 13 April 2017 in Vienna, Austria. For more information on the General Assembly, see the EGU 2018 website and follow us on Twitter (#EGU18 is the official conference hashtag) and Facebook.

We are hiring: be our next Communications Officer!

We are hiring: be our next Communications Officer!

Do you have an interest in the Earth, space and planetary sciences and love blogging and using social media channels to communicate that passion? Then our latest job opening might be just right for you!

We are looking for a Communications Officer to work with the EGU Media and Communications Manager in maintaining and further developing media- and science-related communications between the EGU and its membership, the working media and the public at large. The officer will be tasked with (among others):

  • Manage the official EGU blog, including writing, commissioning and editing posts
  • Administer the EGU network of blogs, including division blogs
  • Manage the Union’s social media presence year-round
  • Work as a point of contact for early career scientists at the EGU office

We are looking for a good team player with excellent interpersonal, organisational, and communication skills to fill this role. The successful applicant will have an academic degree (e.g. MA, MSc, PhD), preferably in the geosciences or related scientific disciplines or in communication sciences. Candidates should also have the ability to understand and translate complex science into simple concepts and write about scientific research to general audiences in an engaging and accurate manner, as well as an expert command of English. Non-European nationals are eligible to apply.

To get a feel for what the position involves why not read this post by the current post holder, Laura Roberts Artal? Laura is happy to answer questions about what the role involves day-to-day, so feel free to contact here with questions at networking@egu.eu or on +49 (0)89 2180-6717.

The deadline for application is 5 November 2017. The expected start time for this position is January 2018.

Further details about the position and how to apply can be found here.

Feel free to contact Dr Bárbara Ferreira, the Media and Communications Manager, at media@egu.eu or on +49-89-2180-6703 if you have any questions about the position.

Academia is not the only route: exploring alternative career options for Earth scientists

Academia is not the only route: exploring alternative career options for Earth scientists

With more PhD and postdoc positions than there are tenured posts, landing a permanent job in academia is increasingly challenging. For some, years of funding and position uncertainty, coupled with having to relocate regularly is an unwelcome prospect. A changing job market also means that aspiring to the traditional, linear career path might be an unrealistic expectation. Skills acquired by those striving for an academic career (analytical skills, time and project management, persistence – writing a thesis requires it by the bucketload!) are highly valued in other job sectors too.

During a short course at the 2017 General Assembly, a panel of current and former geoscientists discussed their experiences in jobs both inside and outside academia.  They offered tips for how to pursue their careers paths and what skills served them best to get there.

In this blog post we profile each of their jobs and offer some of the highlights from the advice given during the session at the conference.


During the panel discussion Victoria stressed the importance of building a strong professional network, both inside and out of academia.

Victoria O’Connor (Technical Director at Petrotechnical Data Systems)

Victoria gained an undergraduate master degree in geology from the University of Liverpool in 2007. Since then, her career has focused around the oil industry, but has seen twists and turns, which have relied heavily on her building a varied skill set.

For almost six years after graduation, Victoria worked at Rock Deformation Research Ltd (RDR),  a spin out company from the University of Leeds, which was eventually acquired by Schlumberger. She held various roles throughout her time there, eventually becoming Vice President. The role relied heavily on her technical expertise as a structural geologist, as well as people management and organisational skills. In 2013, she moved to The Netherlands to work the Petrel technology team at Shell, where she managed various geoscience software development projects.

Her experience eventually enabled her to set up her own geoscience consulting company which was acquired by the PDS Group, through which she now manages the Geoscience products and services division, leading a 40 strong team of geoscientists and scientific software developers, developing cutting edge technologies for the oil and gas industry in collaboration with various academic institutions. In addition she also holds a visiting researcher position at the University of Leeds where she provides teaching and consultancy support. In addition, she also edits the European region AAPG newsletter.

During the panel discussion, Victoria stressed the importance of building relationships and developing a network of contacts. The benefits of building a strong professional network, both inside and out of academia are far reaching: job opportunities, joint collaborations, career development prospects. In her current role, she is developing technology with academic partners she first met over ten years ago at the University of Leeds.


getting on the career To get on the career ladder make sure you have a well written cover letter and CV, says Philip.

Philip Ball (Strategic Planning and Optimization Team & Geological Specialist [Rifted Margins] at Saudi Aramco)

Philip’s career certainly falls in the windy road category, rather than the linear path. It has involved a number of switches between industry and academic positions which have taken him all over the globe. His positions have always had an oil industry focus. He has lived through a number of market slumps, resulting in redundancies and an uncertain career path at times.

During the panel discussion Philip, highlighted adaptability and flexibility (skills certainly gained during research years) as a key to his success. Landing his first position was partly down to his willingness to be flexible.  In addition to being proactive, publishing, attending conferences and meetings, maintaining a network, never giving up is also critical. For example, he applied three times to Statoil between 2013 and 2015 before he managed to get an interview.

Before progressing onto a PhD, Philip enjoyed a short stint at the British Geological Survey and was a geologist for Arco British Ltd. Since gaining his PhD from Royal Holloway, University of London in 2005, Philip has held a number of positions at oil companies, including StatOil, ConocoPhillips, ONGC Videsh and Saudi Aramco.

His top tips, for getting on the career ladder is to make sure you have a well written cover letter and CV. This is critical whether applying for a student travel grant, research position or a position outside of the academic realm. Also do your research and do not expect chances to come to you. Use and visit the job boards online regularly to find positions in geoscience or other fields.


A career in the publications industry is a popular choice among researchers, like Xenia.

Xenia van Edig (Business Development at Copernicus.org)

Researchers are necessarily familiar with the world of academic publication (for more tips on how journal editors work take a look at this post we published recently), so it is hardly surprising this ends up being the chosen career of many former scientists.

Xenia Van Edig is one such example. Following an undergraduate in geography and PhD  in agricultural sciences at Georg-August-Universität-Göttingen, Xenia took a sidestep into the world of scientific coordination and management before starting her role at Copernicus (publishers of open access journals – including all the EGU publications – and conference organisers).

Project management was a skill set Xenia developed throughout her time as a junior researcher. It has been a pillar stone of her career outside of academia too.


Robert is an example of how a a hobby can become a new career direction.

Robert McSweeney (Science Editor at Carbon Brief)

Robert holds an MEng in mechanical engineering and an MSc in climate change. He worked for eight years as an environmental scientist for Atkins, a global design, engineering and project management firm.

For the past three years he’s been working as a science writer for Carbon Brief  – a website covering the latest developments in climate science, climate policy and energy policy – where he is now science editor. The role relies heavily on Robert’s communications skills, which scientists hone throughout their research career in the form of presentations at conference and to peers.

Robert highlighted how a hobby – in this case, writing – can become a new career direction. He also emphasised that scientists have a lot of opportunities to get involved with communicating their research, and commenting on others’, through blogs, Twitter, and developing extra materials to publish with new papers.


You don’t necessarily have to stick within your original field of expertise

Steven Gibbons (Senior Research Geophysicist at NORSAR)

Perhaps the best hybrid career for a researcher is to be able to continue to investigate, but not necessarily in an academic setting. It’s a nice compromise for those seeking a little more stability than life at traditional research institution might offer. But the notion shouldn’t be viewed with rose tinted glasses either: being an industry/foundation based scientists might mean less independence when it comes to selecting research topics and, often, securing funding is still an important part of the equation.

Nevertheless, it is can be a rewarding career which gives insights into a more commercial mindset and which draws on skills gain throughout academic research years, as Steven Gibbons described during the short course in April.

Crucially, his career trajectory highlights that you don’t necessarily have to stick within your original field of expertise. Steven has a PhD in core geodynamics and the Earth’s magnetic field, but now works as a geophysicist within the programme for Array Seismology and Test-Ban-Treaty Verification at NORSAR.

Steven has an undergraduate and PhD from the University of Leeds and has been working for NORSAR since 2002.


The EGU’s 2018 General Assembly, takes place in Vienna from 8 to 13 April, 2018. For more news about the upcoming General Assembly, you can also follow the offical hashtag, #EGU18, on our social media channels.

GeoPolicy: What are science-policy placements and are they for you?

GeoPolicy: What are science-policy placements and are they for you?

This month’s GeoPolicy blog will examine science-policy internships, fellowships, secondments and pairing-schemes in closer detail – highlighting the reasons for undertaking a placement and interviewing Dr Michelle Cain, an EGU member who participated in NERC’Policy Placement Fellowship Scheme

Science-policy placements provide scientists with the opportunity to use their knowledge within a policy-orientated organisation. This could include working with a local government, supporting an NGO or undertaking a project within a larger political body such as the UN or the EU.

There are many reasons that you may decide to take a temporary sidestep from your current career path to a science-policy placement. Undertaking a placement gives you a chance to try something new. Even if you are completely satisfied with your current position, working in a different sector is likely to expand your skill set, illuminate research topics you may not have considered and open up new networks and opportunities to share your research. Taking a step away from your research for a limited period of time may also allow you to look at it with fresh eyes or from a different perspective. Furthermore, it can prepare you for contributing to the policymaking process directly through processes such as the Register of Commission Expert Groups.

On a metalevel, science-policy placements can help integrate science and policy by creating channels for communication and generating a shared understanding about how both academic and policy sectors function.Science-policy placements come in many different forms. They can be as short as one week or as long as four years with variants suitable for researchers at all career levels. The four, primary science-policy placement categories are outlined below:

  1. Internships are normally aimed at students or early career scientists and are typically for a period of between three and six months. Science-policy internships can be found in a plethora of organisations and sectors. Despite not always being paid, internships are a great way to gain an understanding of the science-policy interface and the different roles that exist.
  2. Fellowships are aimed at early to mid-level career professionals who are able to contribute their knowledge and skills to the organisation that they join while allowing them to simultaneously learn new skills to enhance their own expertise. It should be noted that the term ‘fellowship’ is used very broadly and as a result fellowships schemes can range from a paid internship to a secondment in both functionality and fellow responsibilities.
  3. Secondments allow employees to temporarily change roles within the same institute or with a partner organisation. Secondments are believed to expand both the skillsets and interests of the employee, thereby increasing their motivation and ability. Secondments can last from a couple of months to four years and can be on a full time or part-time basis. The employer generally continues to pay the researchers’ wages although the hosting organisation may also supplement their income. This is an excellent option for researchers who are happy with their current position but would like to try something new.
  4. Pairing Schemes involve researchers and policymakers sharing their experiences by spending one week to a few months at each other’s place of employment.

 

Traineeships at the Parliament © European Union 2016 – European Parliament

Despite working as the EGU Policy Officer and with policymakers for the last couple of years, I have never undertaken a science-policy placement. So, I decided to interview Dr Michelle Cain, an EGU member who participated in NERC’s Policy Placement Fellowship Scheme, to get a first-hand insight into the benefits and challenges of being involved with a science-policy placement.

During her 18 month NERC Policy Placement, Michelle worked two days per week advising the UK’s Department for Environment Food and Rural Affairs (Defra) on air quality modelling while continuing her own research. Although she was taken on as the expert within the Department, Michelle was “[…] surprised by how knowledgeable the policy staff were on specific air quality models and the science behind the policy”.

I was surprised by how knowledgeable the policy staff were on specific air quality models and the science behind the policy.

Michelle noted that working in the government department was a “very different world to that of a Post Doc” with “very quick deadlines” and with research topics “determined by the upcoming needs of policymakers” rather than her personal interest. Michelle believed that many scientists may also struggle with the concise nature of the policy briefs as, “most research needs to be summarised in 1-2 pages”.

Despite some of the challenges, Michelle believed her experience with Defra improved her “ability to communicate to a wider audience and pinpoint the most critical pieces of information”. She believes this not only helps her to “communicate research more thoroughly to policymakers but also to the general public as well as friends and family”. The experience also connected her with people working in policy who she would not have known otherwise and who she feels that she can still communicate her research with even though the placement has ended.

The [NERC Policy Placement] improved my ability to communicate to a wider audience and pinpoint the most critical pieces of information.

Michelle believes “the process behind getting science into decision-making is usually too opaque” but by undertaking the placement she was able to “gain an insight into the potential opportunities and avenues that do exist to share my research”. Although it might not be for everyone, Michelle said she would “recommend a similar placement to anyone who was interested in the policy realm or who was thinking about moving in that direction”.

What else should you consider before applying for a science-policy placement?

A few other things you may want to consider before applying for a science-policy placement include: the location (e.g. whether you would like to stay in your current city or perhaps go to an area geographically relevant to your research), the type of organisation (e.g. local government, a regional level institution or a private but politically-orientated organisation) and the skills or knowledge that you would like to gain (e.g. how to present your research to policymakers, how science is used in policymaking or event organisation).

See the EGU Geoscience Policy Internship, Fellowship and Secondment Opportunities to learn more about specific science-policy placements in Europe and around the world. You can also email policy@egu.eu for more information or sign up to the EGU Database of Expertise for regular science-policy updates.