Presenting at the EGU General Assembly 2011

This post will outline what’s available in the presentation rooms, pointing you to the appropriate pages on the EGU GA 2011 website.

Oral Presentations
The guidelines for oral presentations online. The link includes the equipment available in each room (laptop, beamer, microphone, laser pointer, ability to hook up your own laptop etc.). Oral presentations this year are only in time blocks 1 to 4 and are mostly 12 minutes long with 3 minutes for questions. Please be in the presentation room in the half hour before the time block starts so your presentation can be uploaded onto the provided laptop or so you can connect your laptop up to the system.

Poster Presentations
There are guidelines available for poster presentations. The poster boards are landscape and 197 cm width x 100 cm height .

Posters should be put up between 08:00 and 08:30 in the morning. Tape is available from the student assistants in the halls. You will have been sent your poster location (e.g. XY0439) in an email from EGU and it is listed online in the Session Programme details. You can locate the exact location of your poster using the online floor plans. At the end of each day, the student assistants carefully remove posters and put them in storage bins in the poster halls. These are labelled by day so you can retrieve your poster if you wish.

The author in attendance time will have been sent to you. In some divisions this will be time block 5 for all posters, in other divisions it may any of the five time blocks. This year at the General Assembly time block 5 (17:30-19:00) has been reserved solely for posters (except on Friday).

Some sessions may have a poster walk through (in some cases this will be noted in the session details). This is where poster authors have a short amount of time to summarise their poster and find out more about other posters in their session. Other sessions will have a scheduled Poster Summary and Discussion session (a list of them can be found here). These may involve poster summaries and/or discussion points dependent on the session.

A list of the equipment in PSD rooms is on the EGU GA website in detail.

Chairpersons and Convenors
Guidelines for Chairpersons and Convernors are available at the EGU website.

Time Blocks
Timetabling at the General Assembly is in five time blocks as follows:
TB1 08:30–10:00
TB2 10:30–12:00
TB3 13:30–15:00
TB4 15:30–17:00
TB5 17:30–19:00 (not on Friday)

There is free tea and coffee available in the poster halls in the breaks between TB1&TB2 and TB3&TB4.

A note on no-shows
Including your abstract in the conference programme obliges you or one of your co-authors to actually present your contribution at the time and in the mode indicated. If you already know that your oral will not be presented you are kindly requested to withdraw your corresponding abstract as soon as possible! Please note that the organizers will be monitoring all no shows, and that a list of authors’ names will be kept for the following year.

Bárbara Ferreira was the Media and Communications Manager of the European Geosciences Union from 2011 to 2019. Bárbara has also worked as a science writer specialising in astrophysics and space sciences, producing articles for the European Space Agency and others on a freelance basis. She has a PhD in astrophysics from the University of Cambridge.

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