GeoLog

General Assembly

Help shape the conference programme: Union Symposia and Great Debates at the 2020 General Assembly

Help shape the conference programme: Union Symposia and Great Debates at the 2020 General Assembly

Do you enjoy the EGU’s annual General Assembly but wish you could play a more active role in shaping the programme? This year, why not propose a Union Symposia or Great Debate?

Each year at the General Assembly, the conference features a limited number of Union Symposia (US) and Great Debates (GDB), which can be proposed by anyone in the scientific community. These high-profile, union-wide events are intended to be cutting-edge, current, and of interest to a broad range of the Earth, planetary and space sciences. The deadline to submit your proposal is fast approaching (15 August 2019), so here’s a quick overview of what these special sessions involve and what to consider when proposing session ideas.

Union Symposia (US)

A US session is organised as a lecture series focusing on an important theme, topic, question or event. Past sessions have covered topics on how scientists can stand up for science and promoting/supporting equality in the geosciences to the 250th anniversary of  Alexander von Humboldt and the International Year of Soil.

A US consists of two time blocks separated by a break. Each time block has three lectures of 30 minutes each (so the US has a total of six lectures). In addition, each time block can have 15 minutes for introduction or discussion.

Great Debates (GDB)

The format of a GDB session is typically a panel discussion lasting 1 hour and 45 minutes featuring 3-5 panel members and a moderator. The aim of the session is to delve into a particular question or debate topic relevant to the geosciences in a lively, interactive and entertaining way. Past debates have facilitated discussions on many different timely themes, including Plan S and Open Science, early career scientist mental wellbeing, low-risk geo-engineering, and the role of scientists in policy.

Early career scientists having Great Debate round-table discussions on mental wellbeing in research at the EGU General Assembly 2019.

Proposing a US or GDB

Submitting a proposal for a US or GDB involves many of the same steps you would need to take when submitting a session to other programme groups, however there are some additional guidelines and important notes to keep in mind:

1) The EGU strongly encourages diversity in career stage, gender, and country of work or origin for US and GDB speakers and conveners.

2) The EGU recommends a maximum of three (co-)convenerships at its General Assembly. One additional (co-)convenership for US and GDB is allowed (i.e. a maximum of four).

3) Proposals of US and GBD need to include the following extra information in the proposal form (this information is confidential to the programme committee):

    • a justification of the union-wide character of the proposed session;
    • a list of preliminary speakers;
    • an indication of whether the proposal should be included in another programme group as a regular session if the proposal is turned down for US or GBD.
    • whether the proposers have a contact person in the programme committee or the EGU office.

4) Speakers in Union Symposia (US) are solicited. They need to submit an abstract using a password provided by the US convener by the abstract deadline of the General Assembly.

5) As a guideline, US and GDB speakers, conveners, and moderators do not receive discounted abstract processing charges, registration fees, or travel reimbursement.

6) Limited financial support is, however, available in special cases. The EGU will consider support requests for speakers (up to 2) who bring something extra to our participants, who are not space or geoscientists, who would otherwise not attend the EGU’s General Assembly, and who do not have funds to cover their expenses.

7) Financial support requests are subject to approval by the treasurer, executive secretary, and programme committee chair and form part of the evaluation of US and GDB proposals. We consider requests for day-pass registration and support for accommodation and/or travel. As a guideline, travel support should not exceed €350 for travel within Europe and €1,000 from outside Europe, respectively. Accommodation should not exceed €120 per night, and up to 2 nights can be granted if justifiable.

Each submitted proposal is evaluated by the EGU’s Programme Committee before the deadline of the general call-for-sessions. Rejected proposals can then be considered for resubmission as a regular session.

Wondering whether your session would fit as a US or GDB? Just ask Programme Committee Chair Susanne Buiter (programme.committee@egu.eu). You can also find more information about the call for sessions (and the organisation of the scientific programme in general) on the EGU 2020 website.

The EGU’s 2020 General Assembly, takes place in Vienna from 3 to 8 May, 2020. For more news about the upcoming General Assembly, you can also follow the official hashtag, #EGU20, on our social media channels.

GeoTalk: Connecting art and science with the 2019 EGU artists in residence

GeoTalk: Connecting art and science with the 2019 EGU artists in residence

At the annual EGU General Assembly in April, more than 16,000 scientists from 113 countries convened in Vienna to share exciting research and discuss the latest advances in their field. During this conference, the EGU hosted two artists in residence to engage with scientific research in a dynamic setting and be inspired by new scientific discoveries. This year, we interviewed the 2019 artists in residence, Morgane Merlin and Giorgo Skretis, on their General Assembly experience, their relationship with art and science, and their views on how art can be used to bridge the gap between science and society.

Merlin is an environmental science PhD student and visual artist based in Alberta, Canada. Credit: M Merlin

Morgane Merlin

Merlin is an environmental science PhD student and visual artist based in Alberta, Canada. She works with a variety of media, including watercolours, acrylics and pastels. At the meeting, she focused on creating illustrations based on the main research results of selected presentations.

You are a scientist; how did you start drawing?

I have always drawn my whole life, so it’s been something that I did as a kid.  I kept it up through school, and then after high school there was a point I had to decide if I wanted to go more towards the art school or to go towards the science path. I made the decision to go into science so I went to a science school university and now I am doing my PhD, but I always kept the art as something that I did in my past time, something that I wanted to put effort in. It has always been part of my life and I have been trying to incorporate [the] scientific part of my life so the EGU [General Assembly] was a great opportunity to do so.

What do you think that art and science have in common?

They both look at the environment that surrounds us. We just look at it differently. In science we are trying to understand what we are seeing, which is the natural environment for me, my research area, but in art it’s kind of the same, it’s how we perceive our environment around us. So they have very similar missions, but very different ways to communicate it. The science part can definitely gain some artistic perspective to be able to communicate more with the public…

From art and science, which one you enjoy the most?

That’s a tough question! It’s really tough because I really enjoy both of them. With the science I really enjoy doing experiments, finding some really new and exciting results, but at the same time, some days you need a break, so then that’s when I turn to art. And I really enjoy it, just take a step back and sort of focus on myself and a more down-to-earth activity I guess, by just drawing. Both of them bring a lot of joy, but they satisfy different parts of me.

The tiny menace of bark beetles for our forests. Artwork by Morgane Merlin. Photo from Anastasia Kokori

What can art bring to science? What are the benefits of art on science? What can science bring to art?

I think art can bring a lot in terms of just changing our perspective as scientists. Sometimes as scientists we get blocked down into the data and the analysis, and by trying to reach out and link it with arts, we can just take a step back and try to refocus on what it means and how to communicate that. With arts you can really focus on how to best communicate your message. People respond to different colours, different designs, and I think by incorporating some art concepts into our scientific communication, we can definitely improve on how we communicate our results, how we see our own results to better involve the public, for example, and just understand why we do that.

As an artist in residence, how was the experience at the EGU General Assembly? How do you feel?

This was my first time doing this kind of artist in residence thing. It was definitely kind of scary at first because I have never done this. I have been usually doing my art in the privacy of my own home; no one really saw me painting or drawing in my life, but it has been a really wonderful experience to see how open people are to see something different.

We may see the scientific community as very focused people and they only understand science, but a lot of them have a lot of things going on. I have discussed with a lot of people, [and] many people are just interested in just having a very quick chat about what I am doing here but also that themselves actually have drawn in the past time or they play music, or they did other things like that. So it has been a great experience for me as both a scientist and an artist to put myself outside there and just have a lot of good interactions with the people that came to the conference.

It is a big conference, I had people that were just stopping, coming to look, because it’s something different from what you expect from a scientific conference. So, lots of people just browsed, looked what I have been doing, and looked some of the paintings I have. About 75 percent of them also just stopped and asked me what I am doing here because they were not aware of this. Overall all these interactions made me feeling confident in bridging these two parts of my life, science and art. It has been a very diverse and exciting experience.

Magma transport in the crust. Artwork by Morgane Merlin. Photo from Anastasia Kokori

How can art be used to bridge the gap between science and society?

I think art and bringing art into a scientific context can definitely help with communicating scientific results to the public because lots of artists are part of the general public, they don’t have a background in science. So by bringing artists and scientists to collaborate together in projects, I think this definitely helps communicating the science to the public and increase the efficiency of outreach.

Artists have this very visual representation. The whole thing is based on communicating to the public. When you put together artists and scientists with scientific results that [are] sometimes very hard to communicate, art is this sort of middle man that can help you translate the very jargon heavy scientific results to what is going to be understood by the public.

Do you have any further ideas or recommendations to improve the collaboration between art and science?

What I would suggest for the future, maybe having small panel sessions where the artists with the scientists can really engage with each other at a more intimate level by having structured sessions. Maybe with these sessions, both the artists and the scientists could complete something together and produce some art piece or artwork together and then being exhibited during the last days of the conference, for example, to promote the engagement of both the artists and the scientists.

Giorgo Skretis is a visual artist and musician based in Chania, Greece. Credit: G Skretis

Giorgio Skretis

Giorgo Skretis is a visual artist and musician based in Chania, Greece. During his residency, he created a small collection of sculptures using natural materials such as clay and plaster. The form and manner of creation of these sculptures reflected the various processes and forces of nature, with a focus on themes presented at the meeting.

As an artist, how did you become interested in science?

I have a small background in science; I also studied for a few years for an electrical engineering degree but I decided to stop in order to get engaged with art. But I have always been interested in science related issues. And this was going into my art in the past. In terms of sculpture, my interest is the object of science, the Earth processes. I am interested in all the processes and how matter changes when it is wet, or when it hot, or dry, all this kind of these things.

As a professional artist, what inspired you to go into science?

I am interested in the way that materials change and the different processes in nature, for example how land lies, or the earth falling, or the sediments.  So in a relation to art, how you can use these Earth related processes to talk about the human condition.

Artwork by Giorgo Skretis. Photo from Anastasia Kokori

What was the reaction from the public at the EGU General Assembly?

I had a range of people that couldn’t understand exactly what I was doing here, people that could really relate with what I was looking at, and let’s say the outcome. I had many people who came to me and we had interesting conversations about my subject that was on the use of materials and Earth resources by humans, the impact of this use and the extent to which we can control or limit or use the benefits of the wider ecosystem. There were people that just came and expressed their appreciation for the visual aspects of it.

What were the highlights from this year at the EGU General Assembly?

I have been hearing so much [at] this conference on how art can be used as an outreach method for scientists and I am sure it can work to this direction.

Through meeting different people, some ideas for future collaborations came up and I would love to join again as an [EGU artist in residence]. I think a big surprise was also the sculpture workshop that I ran, and there were lots of interested people to participate and they wanted to explore their research interests with materials such as clay. So it shows that the split fields of arts and science get more and more closer.

Interview by Anastasia Kokori, EGU Press Assistant

You can follow the art work produced by Merlin and Skretis via social media (using the hashtag #EGUart) and on GeoLog.  

Sharing & talking isn’t enough – we need a change in culture around mental illness

Sharing & talking isn’t enough – we need a change in culture around mental illness

The EGU Early Career Scientists’ (ECS) Great Debates offer early career scientists at the EGU General Assembly the chance to network and voice their opinions on important topics in the format of round-table discussions. At the end of the debate, each table delivers a statement that summarises the discussion and recommendations. By publishing the results, we hope to highlight some of the needs of the EGU ECS community and how these matters should be addressed.

Early career scientists (ECS) demand more open and honest discussions around mental health in academia to combat stigma and create supportive environments – they also acknowledge that, while their own approaches are part of the change, assistance from the top is required as well.

At this year’s ECS Great Debate, the topic was mental wellbeing.  The main question was “How can Early Career Scientists prioritise their mental wellbeing?”, which was discussed by almost 100 participants – mostly ECS but this topic is relevant to everyone. To guide our debate of this very broad topic we focused on two aspects:

  1. What can ECS do themselves
  2. What support would ECS like to see from institutions

Even though this is a very personal topic, we could have discussed both aspects all night, and in fact just having the topic in the General Assembly programme sparked debates during the week. I’m grateful that all participants debating this topic with us felt safe to share some very personal stories.

Early career scientists having round-table discussions on mental wellbeing in research and academia at the EGU General Assembly 2019.

Approximately one in four people will experience some form of mental illness in their lifetime – this number is even higher for PhD students, early career scientists and academics. This means it is time to discuss this aspect of research life more openly, not only to provide support but also to reduce the stigma around mental illness and ensure it does not turn into career enders. By openly discussing all aspects of research careers, we make certain that diversity is celebrated and ECS feel supported.

Increasing demands on researchers, highly competitive working environments, uncertain career paths and expected relocations were some of the challenges highlighted at the event that can impact ECS mental wellbeing. As ECS face these challenges, it is important to find ways to protect and care for oneself to ensure that mental health is not ignored and that ECS feel supported to seek help or guidance if they encounter mental health issues. The top tips from the ECS debating this topic can be summarised in three key themes:

  1. Be more than your research: have hobbies and find communities outside your lab or office. This helps to find perspective, get additional assistance or just to distract yourself. This can be difficult if you are new to a research group and have to relocate regularly. This is where online communities can be very helpful as they provide support and local knowledge irrespective of physical location.
  2. Be kind to yourself: selfcare is important, so know your limits and don’t fall down the trap of overworking; work smarter not harder. Take regular stock of your achievements, such as a DONE list rather than a To-Do list. It can be tempting to compete with your colleagues who is in the office first and who ends up staying the longest, but are all these hours productive? Figure out your best times to be productive and let the flexible working hours of academia work for you.
  3. Share with others and learn to be an ally: it’s ok to not be ok; we play a part in sharing this to help to create a more open, accepting environment. It’s not only about speaking openly about your own mental health but it’s also about listening without judgement when others share their experiences – this allows supportive environments to flourish. In this kind of space, everyone can feel comfortable to share their experiences, worries and fears, as well as celebrate successes, good practices and support.

These are big asks, and it was acknowledged that a supportive workspace environment is also key to allow researchers to look after their mental wellbeing. Institutions have a key role in creating and maintaining the right kind of working environment and office culture. Stigma around mental illness is probably the biggest barrier, and employers have to do more to both reduce the stigma and foster kind, safe and judgment-free office environments. Offering awareness training and handing out phone numbers for support or help lines is a start but not enough. ECS listed these things as key actions they would like to see implemented to create supportive environments:

  1. Specialised training and guidance for supervisors and managers: These kinds of workshops should not only teach employers how to identify needs and offer help but also how to raise awareness and create a more open working culture.
  2. Open discussions (such as coffee mornings or discussion groups) should be encouraged by institutions across all career stages to allow people to share their experiences.
  3. Celebration of available support: far too often finding guidance or the right person to talk to is a difficult task, especially when you are in crisis or difficult situation. Raising awareness and celebrating support programs provided by institutions and other organisations can make it easier for people to reach out and get help at the right time.
  4. Research culture changes: work environments that bolster and celebrate diversity are key for ensuring that ECS feel supported.

The overarching theme of the debate was that mental health management cannot be left to the individuals alone, but instead together we can all play our part in making sure our work environments become more accepting, less judgmental and truly value diversity.

By Stephanie Zihms, lecturer in researcher development, University of the West of Scotland, UK 

If you are looking for someone to talk to or resources, here are some phone numbers and websites:

UK:

Samaritans: 08457 909090
Abuse Not: 0808 8005015
Brook Young People’s Information Service: 0800 0185023
Eating Disorder Support: 01494 793223
Anxiety UK: 0844 477 5774
Depression Alliance: 0845 123 23 20
Rape Crisis Centre: 01708 765200
Rape/sexual assault: 0808 8000 123 (female) or 0808 8000122 (male)
Miscarriage Association: 01924 200799
LLGS Helpline (LGBT): 0300 330 0630

Germany:

TelefonSeelsorge Deutschland: 0800 111 0 111 or 0800 11 0 222
https://www.telefonseelsorge.de/?q=node/6293

China:

Helpline 1: Beijing Suicide Research and Prevention Center Hotline: 800-810-1117 or 010-82951332
Helpline 2: Lifeline Shanghai: (english-speaking) (021) 6279 8990
Website: http://www.lifeline-shanghai.com
Helpline 3: Shanghai Mental Health Center: 021-64387250

Italy:

Helpline 1: 199 284 284
Website: http://www2.telefonoamico.it/

France:

Helpline 1: (+33) (0)9 51 11 61 30
Website: https://www.sos-amitie.org/

USA:

Lifeline: 13 11 14
Depression Hotline: 1-630-482-9696
Suicide Hotline: 1-800-784-8433
LifeLine: 1-800-273-8255
Trevor Project: 1-866-488-7386
Sexuality Support: 1-800-246-7743
Eating Disorders Hotline: 1-847-831-3438
Grief Support: 1-650-321-5272

Austria:

Helpline 1: 142
Website: http://www.telefonseelsorge.at/

Krisenhilfe: 0732 2177

Switzerland:

Die Dargebotene Hand (Schweiz) phone 143 or https://www.143.ch

Netherlands:

Helpline 1: 0900-0767
Website: https://www.deluisterlijn.nl/

Collection of helpline numbers around the world:

https://togetherweare-strong.tumblr.com/helpline

Coping tips:

https://www.rethink.org/diagnosis-treatment/symptoms/suicidal-thoughts/today

Resources to be a better ally:

https://www.time-to-change.org.uk
http://www.sane.org.uk
https://www.wie-gehts-dir.ch/de/

Uploading your 2019 General Assembly presentation

Uploading your 2019 General Assembly presentation

This year it is, once again, possible to upload your oral presentations, PICO presentations and posters from EGU 2019 for online publication alongside your abstract, giving all participants a chance to revisit your contribution hurray for open science!

Files can be in either PowerPoint or PDF format. Note that presentations will be distributed under the Creative Commons Attribution 4.0 License. Uploading your presentation is free of charge and is not followed by a review process. The upload form for your presentation, together with further information on the licence it will be distributed under, is available here. You will need to log in using your Copernicus Office User ID (using the ID of the Corresponding Author) to upload your presentation.

Presentations and posters will be linked to their corresponding abstracts. If your presentation didn’t have an abstract (this is the case for short courses and others), but you still want to share it with the wider community you can consider uploading your presentation to slideshare or figshare as a PDF to share it instead.

Poster authors can also upload their poster PDF to the community preprint server ESSOAr, the Earth and Space Science Open Archive, at: https://www.essoar.org.

All legal and technical information, as well as the upload form, is available until 14 June 2019 at: http://meetingorganizer.copernicus.org/egu2019/abstractpresentation