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EGU

A first-timer’s guide to the 2019 General Assembly

A first-timer’s guide to the 2019 General Assembly

Will this be your first time at an EGU General Assembly? With more than 15,000 participants in a massive venue, the conference can be a confusing and, at times, overwhelming place.

To help you find your way, we have compiled an introductory handbook filled with history, presentation pointers, travel tips and a few facts about Vienna and its surroundings. Download your copy of the EGU General Assembly guide here!

And if you plan to apply for funding support to attend the General Assembly, don’t forget the deadline is just around the corner: the call closes on Saturday, 1 December. For details on how to submit your abstract and apply to the Roland Schlich travel support scheme at the same time, check out this blog post from a few weeks ago.

EGU 2019 will take place from 7 to 12 April 2017 in Vienna, Austria. For more information on the General Assembly, see the EGU 2019 website and follow us on Twitter (#EGU19 is the official conference hashtag) and Facebook.

Imaggeo on Mondays: Getting involved with EGU!

Imaggeo on Mondays: Getting involved with EGU!

Today’s featured photo comes from the 2017 General Assembly. Did you enjoy this year’s 666 unique scientific sessions, 68 short courses and 294 side events? Did you know that EGU members and conference attendees can play an active role in shaping the scientific programme of the conference? It’s super easy!

You can suggest a session (with conveners and description), and/or modifications to the existing skeleton programme sessions. So, if you’ve got a session in mind for the 2019 conference, be it oral, poster or PICO, be sure to submit it before 6 September. Have a great idea for a Union Symposium or Great Debate? Make sure to submit your proposal by this Wednesday, 15 August!

But helping us prepare the next General Assembly is not the only way you can have a say in EGU activities over the coming weeks. The EGU’s Autumn Elections are coming up too and we need your help to identify suitable candidates for EGU’s next Treasurer. Until 15 September you can nominate candidates for the position. Think you’ve got it takes to have a go at the role? Then you are also welcome to nominate yourself!

Do you need funding to organise a training school in the Earth, planetary or space sciences? EGU training schools offer early career scientists specialist training opportunities they do not normally have access to in their home institutions. But hurry and submit your application before the deadline this week, 15 August.

In addition, we welcome proposals for conferences on solar system and planetary processes, as well as on biochemical processes in the Earth system, in line with two new EGU conference series we are launching that are named in honour of two female scientists. The Angioletta Corradini and Mary Anning conferences are to be held every two years with their first editions in 2019 or 2020. The deadline to submit proposals is also 15 August.

For other EGU related news, why not visit our news pages, or catch up on the latest via our monthly newsletter?

Imaggeo is the EGU’s online open access geosciences image repository. All geoscientists (and others) can submit their photographs and videos to this repository and, since it is open access, these images can be used for free by scientists for their presentations or publications, by educators and the general public, and some images can even be used freely for commercial purposes. Photographers also retain full rights of use, as Imaggeo images are licensed and distributed by the EGU under a Creative Commons licence. Submit your photos at http://imaggeo.egu.eu/upload/.

 

Help shape the conference programme: Inter- and Transdisciplinary Sessions at the 2019 General Assembly

Help shape the conference programme: Inter- and Transdisciplinary Sessions at the 2019 General Assembly

Do you enjoy the EGU’s annual General Assembly but wish you could play a more active role in shaping the scientific programme? Now is your chance! But hurry, the session submission deadline is fast approaching. You’ve got until September 6th to propose changes.

As well as the standard scientific sessions, subdivided by Programme Groups, EGU coordinates Inter- and Transdisciplinary Sessions (ITS) at the conference.

Now, you may be asking yourself: what exactly are ITS?

  • Interdisciplinarity looks for links between disciplines in a coordinated and coherent effort, with the aim of creating new approaches that would not be possible if handled separately.
  • Transdisciplinarity transcends traditional boundaries of disciplines by reaching out to, for example, social, economic, and political sciences.

The Earth, oceans, space and society are interconnected in many different ways; rarely can one system be perturbed without others being affected too.

The aim of ITS is to foster and facilitate exchange of knowledge both across scientific divisions. These sessions should either link disciplines within the geosciences in a novel way to address specific (and often new) problems (interdisciplinary sessions) or link the geosciences to other disciplines, in particular from the humanities, to address societal challenges (transdisciplinary sessions).

If inter- and transdisciplinarity is important to you and your work, know that you too can co-organise your session as an Inter- and Transdisciplinary Session. Read on to discover how!

The skeleton programme for the 2019 General Assembly currently features three ITS themes and a general open call for ITS sessions:

  • ITS1: History of Earth, Planetary and Space Sciences
  • ITS2: Resources and the energy transition
  • ITS3: Contributions of Earth, Planetary and Space Sciences to changes in society
  • ITS4: Open call for ITS sessions

Sessions within each of these ITS themes will be scheduled closely together, to foster cross-division links and collaborations.

To propose a session in one of the planned inter- and transdisciplinary themes, follow these simple steps:

  • Visit the ITS pages on the EGU 2019 website
  • Suggest a new session (within one of the four ITS options)
  • Choose a Programme Group that will be the scientific leader. For example, if you choose BG, your session will be listed in the programme as ITS/BG
  • Suggest more Programme Groups for co-organisation in the comment box

Wondering whether your session would fit as an ITS? Just ask ITS Programme Group Chairs, Peter van der Beek (its@egu.eu) or Susanne Buiter (programme.committee@egu.eu).

Peter and Susanne, are looking forward to a strong inter- and transdisciplinary programme at the 2019 General Assembly. But they need your help to achieve this!

You can also find more information about the call for sessions (and the organisation of the scientific programme in general) on the EGU 2019 website.

The EGU’s 2018 General Assembly, takes place in Vienna from 7 to 12 April, 2019. For more news about the upcoming General Assembly, you can also follow the official hashtag, #EGU19, on our social media channels.

How to convene a session at the General Assembly… in flow charts!

How to convene a session at the General Assembly… in flow charts!

Convening a session at a conference can seem daunting, especially if you are an early career scientist (ECS) and a first-time convener. At the 2018 General Assembly, Stephanie Zihms, the Union-level ECS representative, discussed the basics of proposing, promoting and handling a session in the short course ‘How to convene a session at EGU’s General Assembly.’

In today’s post she has created some simple flow charts to ensure your convening experience is a success. With the call for sessions for the 2019 EGU General Assembly open until 6 September 2018, now’s the perfect time to put this advice into practice!

Did you know that you can help shape the General Assembly by proposing a session?

Follow the flow charts to find out more:

After the session submission deadline, the Programme Committee will look for duplicate sessions and encourage sessions to merge before the call for abstract opens. Once sessions are open for abstract submission, it is then up to you and your convener team to ensure your session is advertised. Try publicising your session as widely as possible. Why not spread the word through social media, mailing lists or even a blog post?

Remember, scientists who would like to be considered for the Roland Schlich travel support have to submit their abstracts by 1 December 2018, prior to the general deadline, to allow for abstract assessment.

Also remember that ECS can apply to be considered for the OSPP (Outstanding Student Poster and Presentation) award. Judges are normally allocated by the OSPP coordinator, but as a convener you need to check each entry has been awarded judges.


Once the general deadline closes, your responsibilities as convener or co-convener depend on the type of session and the number of abstracts. EGU’s conference organisers, Copernicus Meetings, will keep you updated via email and more information about your responsibilities can be found here.

Note that the EGU considers all General Assembly contributions equally important, independent of presentation format. With this in mind, if your session is given oral blocks, make sure your oral slots include presentations from early career scientists as well as established scientists. It’s also a good idea to ensure your diversity selection goes beyond career stage and includes gender and nationality.

As the convener (or co-convener) you need to ensure all abstracts submitted for the Roland Schlich travel support are evaluated and the feedback is provided through the online tool. This should be done as a team.

The minimum number of submitted abstracts required for a session varies each year. This often depends on the type of session requested (oral, poster, PICO) and overall amount of abstracts submitted.

Not all conveners attract the required number of abstracts for their session of choice, but don’t worry. If this happens to you, there are other options available, like converting to different session type or teaming up another session. The EGU Programme Committee works hard to make sure all abstracts are presented at the General Assembly in sessions that are as suitable to them as possible.

Remember, the call for sessions for the EGU General Assembly 2019 closes on 6 September 2018 and the call for Union Symposia and Great Debates proposals ends by 15 August 2018.

By Stephanie Zihms, the Union-level ECS Representative

The EGU’s 2019 General Assembly, takes place in Vienna from 7 to 12 April, 2019. For more news about the upcoming General Assembly, you can also follow the official hashtag, #EGU19, on our social media channels.