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EGU 2018

EGU2018: Financial support to attend the General Assembly

EGU2018: Financial support to attend the General Assembly

The EGU is committed to promoting the participation of both early career scientists and established researchers from low and middle-income countries who wish to present their work at the EGU General Assembly. In order to encourage participation of scientists from both these groups, a limited amount of the overall budget of the EGU General Assembly is reserved to provide financial support to those who wish to attend the meeting.

In honour of Roland Schlich, who was instrumental in the formation of EGU, the travel awards will, from now on, be known as the Roland Schlich travel support scheme. Roland passed away in 2016 and was executive secretary (2002–2004), treasurer (2005–2015), as well as one of the founders of the Union.

From 2005 to 2018, the total amount awarded grew from about €50k to €120k, with 275 awards being allocated to support attendance to the 2017 General Assembly, representing a 31% application success rate. About 80-90% of the funds are reserved to assist early career scientists in attending the conference, whilst the remaining funds will be allocated to established scientists.

Financial support includes a waiver of the registration fee and a refund of the Abstract Processing Charge (relating to the abstract for which support was requested). Additionally, the grant may include support for travel expenditures, at the discretion of the Support Selection Committee, to a maximum of €300.

Eligibility

The EGU currently runs two different Roland Schlich travel support schemes: Early Career Scientist’s Travel Support (ECSTS) and Established Scientist’s Travel Support (ESTS); you will be able to find more details about each of these awards on the Support & Distinction section on the EGU 2018 website. You will also find details on who is eligible for the awards on the website.

Scientists who wish to apply for financial support should submit an abstract, on which they are the contact author, as well as the first and presenting author, by 1 December 2017. Late applications, or applications where the scientist is not the main author, will not be considered.

The EGU Support Selection Committee will make its decision to support individual contributions by 22 December 2017. All applicants will be informed after the decision via email in late December or January. Only the granted amount mentioned in the financial support email will be paid out to the supported contact author.

Please note that, as of 2017, a participant can receive a maximum of two ECSTS and two ESTS during their career. In other words, applicants who have received two travel supports in a category in the past are not eligible to apply for that category again.

How to apply

The abstract submission page (click for larger). If you wish to apply for financial support, please select the relevant support box.

To submit the abstract of your oral or poster presentation, please enter the call-for-abstracts page on the EGU2018 website, select the part of the programme you would like to submit an abstract to, and study the respective session list. Each session shows the link to Abstract Submission that you should use. More information on how to submit an abstract is available from the EGU 2018 website.

Applying for financial support is easier than ever! As soon as you make your choice of session you will be prompted to select whether you wish to apply for financial support. If you do, be sure you tick the appropriate box when submitting your abstract. Bear in mind that, even if you are applying for support, you will still need to pay the Abstract Processing Charge. A screenshot of the abstract submission process is shown below.

Evaluation Criteria

As of 2015 there is an improved selection process for the allocation of the awards. Abstracts are evaluated on the basis of the criteria outlined below:

Weight
How well does this contribution fit into the session it is submitted to? 10%
Is this contribution essential for the session being successful? 30%
Is the abstract clearly structured and scientifically sound? 25%
Are there conclusions and are they supported by data or analysis? 25%
How well is the abstract written (grammar, orthography)? 10%

 

If you have any questions about applying for financial support for the 2018 General Assembly, please contact Laura Roberts (EGU Communications Officer).

Organise a short course at EGU 2018: follow this simple guide!

Organise a short course at EGU 2018: follow this simple guide!

From supercharging your scientific skills, to boarding your base in science communication or picking up tips on how to boost your career – be it in academia or outside – short courses can be one of the highlights of the General Assembly programme.

But, did you know that any EGU member (you!) can propose a short course? You’ve got until 8 September 2017 to complete the application. This quick guide, will give you some pointers for submitting and organising your own short course at EGU 2018!

Before you even put pen to paper and plan your workshop, remember that the courses should provide a forum to teach your General Assembly peers something of interest. This means that courses should, preferably, not be connected, or only loosely connected, to any of the programme groups and should be designed to be open to all conference participants.

Planning your short course

As the organiser, you are free to choose the content and set-up of the course. But the content should be of interest to (a subset of) the community that the EGU represents!  The decision as to whether your course will be included in the final conference programme is made by the Programme Group Chairs: the ECS Union representative and Sam Illingworth.

To submit your course, you’ll need:

  • a title and a short description
  • the details of the course organiser

You also have the option to co-organise your course with a scientific division(s) (meaning it’ll appear in the both the Short Course Programme Group and that of your favored division(s)). You might consider doing this if your workshop is aimed at a specific community, as well as being of broad appeal.

Choosing a time-slot

An innovation introduce last year and available for EGU 2018 is that short courses can now be run on the Sunday before the conference official opens, as well as throughout the General Assembly week (please note that the Sunday slots will be given preferentially to day-long workshops). Make sure you add a note in the comments section if you’d like your course scheduled on Sunday.

The logistics

All short course rooms come complete with a microphone, a data projector, a notebook, and a VGA switch to use up to three individual notebooks in addition to the permanently-installed notebook of that room.

Usually, short course rooms have no technical assistants, but should you need support, don’t forget to indicate that on the request form!

If you require participants to register in advance of the course, it is your responsibility, as the organiser, to coordinate this. Be sure to include a registration email address or a Doodle link in the description of the short course, so potential participants know how to sing-up.

Food and drink can liven up any meeting! Should you wish to provide catering throughout your workshop (at your own expense), please get in touch with the General Assembly caterer (Motto Catering) before 31 March 2018.

Dos & Don’ts

  • Do make skills/abilities related to science and research the focus of your workshop
  • Do aim to provide training in skills needed by people working in science
  • Do promote your short course
  • Do make your course interactive or include hands-on activities (if possible)
  • Do let participants know (via the description) if they’ll need to bring along materials (e.g. laptop, tablet, specific software) to participate in the course
  • Do allow time for questions

 

  • Don’t invite too many speakers
  • Don’t engage in commercial activities during the course (e.g. sales)
  • Don’t charge admission fees or course fees – these are strictly prohibited

For a full list of guidelines head over to the EGU 2018 website. If you have questions about submitting a short course request please contact the Programme Group Chairs or the EGU’s Communication Officer, Laura Roberts.