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Presenting at the General Assembly 2019: A quick ‘how to’ from the EGU

Presenting at the General Assembly 2019: A quick ‘how to’ from the EGU

The schedule is out, presentation slots have been assigned and it’s time to start thinking about putting yours together. Whether you have an oral, poster or PICO slot, we have a suite of simple guidelines to get you ready for the conference!

Orals

The guidelines for oral presentations are online. All oral presentations should have the dimensions 16:9 or 4:3 and last about 12 minutes, with 3 minutes for questions. Oral presentations take place over four 105-minute time blocks. Make sure you’re in the presentation room approximately 30 minutes before your time block starts, so your presentation can be uploaded or so you can connect your laptop to the system. There will be a lecture room assistant to help you get everything ready.

Posters

Guidelines for poster presentations are also online. Importantly, the poster boards landscape and are 1978 mm by 1183 mm. Posters should be hung between 08:00 and 08:30 on the day of your scheduled poster presentation using tape available from roaming assistants. Please retrieve your poster at the end of the day (between 19:00 and 19:30). Those that are not collected will be disposed of. By the start of the General Assembly, EGU will have sent your Authors in Attendance Time – during this time, you must be present at your display.

If there is a gap in the corresponding oral session, conveners may call upon poster presenters to give a short ad hoc summary of their posters. Therefore, it might be useful to have a couple of slides (1-2) prepared in advance to help illustrate your findings.

PICOs

For the seventh year now we have a different kind of presentation: Presenting Interactive COntent (PICO). The guidelines for PICO presentations are available online. PICO sessions combine the best of oral and poster presentations. Every PICO author presents their slides in a “2 minutes madness”. After these short presentations, all attendees have enough time to watch the presentation again on interactive screens and hold discussions with the author and other attendees. These presentations are shown on wide-screens, so we recommend producing Power Point or PDF presentations with an 16:9 aspect ratio. However, you can also prepare your presentation in the classic 4:3 format. The extra space is then used for the branding of the contribution as well as the navigation. For 16:9 presentations, if navigation buttons are needed, our PICO staff on-site at the conference determines the position of the buttons together with you, so they don’t detract from your presentation. One thing to keep in mind is that, unlike in the past, PICO presentations no longer support Prezi.

For tips on how to make a PICO presentation, why not download the How to make a PICO guide. For a first-hand account of what it’s like to take part in a PICO session, take a look at this post by early career scientists in the Seismology Division too.

Outstanding Student Poster and PICO (OSPP) Awards

If you are presenting a poster or PICO at the upcoming General Assembly you can have your presentation considered for an OSPP Award. Check out one of our earlier blog posts to learn more on how to register yourself for the award, as well as a watch our interview with OSPP judges explaining what they look for in a winning poster.

Social media guidelines

The EGU encourages an open dialogue on social media (Twitter, Facebook, etc.) and blogging platforms during the General Assembly. The default assumption is to allow open discussion of General Assembly oral, PICO, and poster presentations on social media. However, you can request that the contents of your presentation are not disseminated on social media. The icons below may be downloaded from the EGU General Assembly website to include on slides or posters to clearly express if you do or do not want your results posted on any social media networks or blogs.

So that conference participants can embrace social media while at the same time remaining respectful of presenting authors’ work and protecting their research output, we’ve put together some social media guidelines, which you can find on the EGU 2019 website.

Time Blocks

Timetabling at the General Assembly is organised into the following time blocks:

  • TB1 08:30–10:15
  • TB2 10:45–12:30
  • TB3 14:00–15:45
  • TB4 16:15–18:00
  • TB5: 18:00-19:00

There is free tea and coffee available in the poster halls in the breaks between TB1 & TB2 and TB3 & TB4. TB5 5 offers refreshments, and is dedicated to networking and additional poster viewing.

No-shows

If you already know that your abstract will not be presented, you are kindly requested to withdraw your corresponding abstract as soon as possible.

What’s new for the 2019 General Assembly?

What’s new for the 2019 General Assembly?

Along with our conference organisers, Copernicus, we aim to improve the experience of General Assembly attendees with each passing year. Over the last few months we’ve introduced some changes that we hope will make the 2019 edition of our meeting even better! This post highlights the new rules for submitting an abstract and some changes that returning participants will notice at next year’s conference.

Abstract submission rules

An ever-growing number of participants means making sure that all participants at the EGU annual General Assembly are able to present their work in a comfortable manner in the years to come. One of the measures adopted to ensure all presentations (orals, posters and PICOs) find a place is the introduction of the one-abstract rule.

Authors are allowed as first author to submit either one regular abstract plus one abstract solicited by a convener, or two solicited abstracts. A second regular abstract can be submitted to the Educational and Outreach Sessions (EOS) programme group (maximum number of abstracts, including solicited abstracts, remains two). Possible submissions for first authors are: 1 regular + 1 solicited abstract; or 2 solicited abstracts; or 1 regular or solicited abstract + 1 EOSabstract (regular or solicited). Note that authors will need to provide a transaction number (TAN) when submitting their additional solicited abstract. This TAN has to be provided by the convener. Participants can be co-authors on additional abstracts in which they are not first author.

Another change for the EGU General Assembly 2019 is that only 2019 EGU members will be able to submit an abstract as first authors (co-authors are not required to have a membership). You can become a member or renew your membership online on the EGU website (www.egu.eu/membership/) or while registering for the General Assembly. Students receive a 50% discount in their EGU membership rates, and all EGU members benefit from substantially reduced registration rates to the meeting, amongst other benefits. More information on these new abstract submission rules are available on EGU’s call-for-abstracts announcement.

The new changes to the conference programme schedule will provide a more comfortable meeting experience for all! (Credit: EGU/Keri McNamara)

Conference programme schedule

The scheduling of the conference programme will also see some changes at the upcoming General Assembly. The new schedule features posters, orals and PICOs throughout the day, uses time blocks of 105 minutes, and includes a dedicated networking slot. Note that posters and orals of the same session will not be scheduled at the same time. This schedule change will allow us to fit more oral presentations in the meeting, give more viewing time for posters and PICOs, and provide a more comfortable meeting experience for all. A dedicated networking slot will give attendees additional time to discuss and interact with colleagues, to view posters and to visit the exhibition.

As in the past, each day of the EGU General Assembly in 2019 will begin at 08:30 and end at 20:00, will be organised in time blocks (TBs), and have a number of breaks. However, most TBs will now be 15 minutes longer and will feature all presentations types, as follows:

  • 08:30–10:15 TB1: Posters, orals, PICOs
  • 10:15–10:45 Coffee break
  • 10:45–12:30 TB2: Posters, orals, PICOs
  • 12:30–14:00 Lunch break
  • 14:00–15:45 TB3: Posters, orals, PICOs
  • 15:45–16:15 Coffee break
  • 16:15–18:00 TB4: Posters, orals, PICOs
  • 18:00–19:00 TB5: Networking, meet EGU, exhibition, and extra poster viewing
  • 19:00–20:00 TB6: Townhalls, some medal lectures, some short courses, special events

More information and a detailed time schedule are in the EGU news item.

Offset your travel carbon footprint when registering

Finally, we are taking steps to make the General Assembly greener. Last year we implemented a number of initiatives to reduce the environmental impact of the meeting, including giving participants the opportunity to offset the CO2 emissions resulting from their travel to and from Vienna. People who used this option while registering contributed to a project to reduce deforestation in Brazil. As a result of this initiative we raised nearly €17,000 for the carbon offsetting scheme!

In 2019, conference registrants will be able to donate to one of three different carbon-offset projects by choosing the carbon-offsetting option when registering to the meeting. The money collected from you will then be forwarded to carbonfootprint.com to be invested in your selected project:

1) Wayang Windu Phase 2 Geothermal Power Project
Type: Geothermal
Location: Indonesia, Asia

2) Borehole Rehabilitation Project in Uganda
Type: Clean Drinking Water
Location: Uganda, Africa

3) Efficient Cookstove Programme
Type: Household Cookstoves
Location: Kenya, Africa

We’re striving to add further measures for 2019, so stay tuned to the EGU blog and website for further details on new green initiatives. We look forward to seeing you in Vienna!

EGU 2019 will take place from 07 to 12 April 2019 in Vienna, Austria. For more information on the General Assembly, see the EGU 2019 website and follow us on Twitter (#EGU19 is the official conference hashtag) and Facebook.

At the Assembly 2018: Wednesday Highlights

At the Assembly 2018: Wednesday Highlights

We’re halfway through the General Assembly already! Once again there is lots on offer at EGU 2018 and this is just a taster – be sure to complement this information with EGU Today, the daily newsletter of the General Assembly, available both in paper and for download here.

Union-wide Sessions

Today’s Union-wide session reflects on fifty years of international ocean drilling (US4: 08:30–12:00 in room E1). At the session you can listen to invited speakers provide an overview on exciting research made possible with past ocean drilling projects as well as the recent international marine research collaboration, the International Ocean Discovery Program. You can also follow the session on Twitter (#EGU18US) and catch up with the EGU 2018 webstream.

Medal Lectures and Awards

Grace E. Shephard, winner of a 2016 Arne Richter Award for Outstanding Young Scientists, at the 2016 EGU Award Ceremony (Credit: EGU/Foto Pfluegl)

Another promising event set for today is the EGU Award Ceremony (PCN3), where the achievements of many outstanding scientists will be recognised in an excellent evening event from 17:30–19:00 in Room E1. Here are some of the lectures being given by these award-winning scientists:

Scientific Sessions

There are a host of interdisciplinary events taking place today. If you are interested in learning more about the climatic impacts of major volcanic eruptions head to room N2 at 10:30 for orals, or poster hall X5 at 17:30 for further discussion later in day. There’s also a PICO session on Citizen Science for Earth Systems in the Era of Big Data (13:30–15:00 in PICO spot 4), that will explore questions over citizen science data, challenges in handling Big Data, and ensuring transparency in projects. Check the conference programme or EGU Today for details on the rest of Wednesday’s interdisciplinary sessions.

And be sure check out some of today’s stimulating scientific sessions:

Short Courses

Now on to short courses! One session today offers the opportunity to learn some tips and recommendations for how to apply for Marie Skłodowska-Curie grants.

Ever go back to your desk after a conference and wonder ‘where did I leave the last working version of…’? The workshop Git for science is one way to help organise your life. It will show some methods for using git, a revision control tool developed for programming, as a tool for science. If interested, don’t forget to bring your laptop with git installed!

Interested in learning how to peer-review? Many scientists never receive formal training, yet peer-reviews are the cornerstone of scientific legitimacy. In this short course, we will hear from peer-review experts about how they go about the process.

Perhaps you are looking for something fun and informal? Geoscience Game Night is a bring, show and share session to play some games that have a geoscience theme. Feel free to bring a game or just come along to have some fun. This short course follows the Games for Geoscience oral and poster sessions happening earlier today.

Finally, remember to take the opportunity to meet the people behind EGU in the day’s Meet EGU sessions.

Have an excellent day!

The EGU General Assembly is taking place in Vienna, Austria from 8 to 13 April. Check out the full session programme on the General Assembly website and follow the Assembly’s online conversation on Twitter at #EGU18.

At the Assembly 2018: Tuesday Highlights

At the Assembly 2018: Tuesday Highlights

Welcome back to the second day of the 2018 General Assembly! Today is packed full of excellent sessions, and this list of highlights is by no means comprehensive! Make sure you complement this information with EGU Today, the General Assembly newsletter, to get the most out of the conference – grab a copy on your way in or download it here.

Union-wide Events

Today’s Union-wide session highlights past achievements and future challenges for the Geosciences (US1). This session will look back at past achievements in the geosciences, how they have shaped the modern world and civilisation and consider the opportunities and challenges that the discipline will face in the future. With a panel of six international leaders across the discipline: Katrien Maes, John Ludden CBE, Jean-Pierre Bourguignon, Barbara Romanowicz, Susan Trumbore, Mike Freilich, and EGU President Jonathan Bamber as convener, the session promises to be one of the conference highlights. Join the discussion from 9:00 to 12:00 in room E1.

Great Debates

This year’s Great Debates will hit the ground running today with not one, but two sessions! The first will address one of the most debated topics in the Earth sciences: Are safe geo-engineering techniques available now? According to the Intergovernmental Panel on Climate Change, meeting the Paris agreement objectives would not only require reducing greenhouse gas emissions, but also removing much of the carbon dioxide from the atmosphere. This session will discuss both the potential benefits and risks of recent geoengineering techniques. Join in the debate from 13:30–15:00 in E1. You can follow the session on Twitter with #EGU18GDB, and, if you’re not attending, tune in with the conference live stream.

The following great debate is particularly geared towards early career scientists (ECS). Head to room G1 from 19:00 to 20:30 to discuss, in a series of small group debates, whether ECS should use time developing transferrable skills. Seating is limited for both debates so make sure to arrive early to guarantee a spot!

Scientific Sessions

The day is full of fantastic scientific sessions, from understanding the global phosphorus cycle to ice-ocean interactions. Below are just some of the sessions worth checking out today:

The day also has many interdisciplinary sessions to choose from. If your research involves the atmospheric or cryospheric sciences, consider attending a session on atmosphere – cryosphere interactions with focus on transport, deposition and effects of dust, black carbon, and other aerosols. Or perhaps you can explore methods and applications of high resolution topography in the geosciences.

Don’t forget to take a quick tea/coffee break while at the assembly (Credit: EGU/Foto Pfluegl)

Short Courses

If you want to hone your transferable skills and dedicate a bit of time to developing your career, then today’s short courses are for you. Here’s just a sample of what’s on offer:

There is also a great selection of short courses on how to communicate your science to the general public in a fun and effective way:

Learn how to cartoon your science with Matthew Partridge, the EGU’s Cartoonist in Residence (@ErrantScience)

Medal Lectures

Today is also a big day for Medal Lectures, there are twelve taking place throughout the day covering various areas of the geosciences. Make sure you check the programme so that you don’t miss them. The Arthur Holmes Medal Lecture by A. M. Celâl Şengör (ML3/GD/TS: 12:15-13:15 / Room E1) is being streamed live.

Townhall Meetings

There is also a treat of Townhall Meetings on this evening. These meetings allow for a lot more open discussion than many of the Assembly’s other sessions and take place outside the usual time blocks. Here are some of the highlights:

Have a lovely day!

The EGU General Assembly is taking place in Vienna, Austria from 8 to 13 April. Check out the full session programme on the General Assembly website and follow the Assembly’s online conversation on Twitter at #EGU18.