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Five top tips to apply for small grants

Five top tips to apply for small grants

Stephanie Zihms, the ECS Representative for the EMRP Division (and incoming Union Level Representative) has applied for a range of small scale grants (<£15,000, ca. 16,965€). At this year’s General Assembly, she was one of two speakers at the ‘How to write a research grant’ short course, where she shared  insights from her successes and failures. In today’s post she tells us about the top five lessons she learnt in the process of applying for funds.

Publications and grants are an important aspect in academia and success in both areas necessary for career progression. Frustratingly, many grants are only available to researchers with open-ended or permanent contracts and since practice makes perfect you don’t want your first grant proposal to be for a million pounds, dollars or euros.

Instead, there are plenty of (often unknown) small scale grants available to fund anything from a trip to a conference through to a field campaign and to support some of your existing work. Applying for these gives you valuable insight when it comes to writing larger-scale grants and shows future employers you have a go-getting attitude.

  1. Start early – start small: Travel grants, internal support grants, field work grants – these all count and will help you get better at writing in a proposal style, learn the language of different panels and get used to the format of a proposal. You might also get a chance to learn how to budget and justify certain costs, a big aspect of proposal writing.
  2. Always ask for feedback: Not only on the grants you didn’t get but also on the ones you secured. It will tell you what the panel really liked about your proposal and you can highlight that even more next time.

    Some feedback from my successful Royal Academy of Engineering Newton Fund application. Credit: Stephanie Zihms

  3. Get training: See if your university or institution offers grant writing or academic writing courses – even if you’re not working on a proposal when you attend this training will come in handy when you do. You are also likely to make some good connections with people that will be able to help you when you do start applying.
  4. Get help: Either from colleagues, connections you made during a writing course, a specialised office within your university or even from the institution offering the grant. See if you can get previous applications that were successful to help you make sure you get the language right.
  5. Write, write, write: As an academic you will spend a lot of your time writing so it’s good to get lots of practice and make writing regularly a habit. I try and write for 1 hour every morning before I head to the office and I attend a weekly writing group on campus. Or join a virtual writing group via Twitter for example #AcWri or #AcWriMo for November – since it is Academic Writing Month.

    Set up for our weekly Hide & Write group. Credit: Stephanie Zihms

Do you have any top tips for securing your first grants? If so, we’d love to hear them and share them with the GeoLog community. Please share your experiences and suggestions in the comments below!

Stephanie’s full presentation can be downloaded here.

At the upcoming General Assembly, Stephanie will be delivering a workshop on how to apply for small scale grants. Full details will be available once the conference programme launches, so stay tuned to the EGU 2018 website for more.

By Stephanie Zihms, the ECS Representative for the EMRP Division (and incoming Union Level Representative)

EGU 2018 will take place from 08 to 13 April 2017 in Vienna, Austria. For more information on the General Assembly, see the EGU 2018 website and follow us on Twitter (#EGU18 is the official conference hashtag) and Facebook.

Finding funding: a rough guide to getting your research wishes granted

Finding funding to support your research is always a challenge, but never more so than when you’ve not done it before. During the EGU 2014 General Assembly, Grant Allen gave an excellent short course for early-career researchers on getting to grips with grant applications. His fantastically appropriate name aside, we couldn’t have asked for a better person to do the job: bursting with tips from start to finish, not a second of his course was worth missing! Here’s a summary of his take-home points…

The first thing to do, as with any endeavour, is to plan. And plan to win. Think about what you’re going to do if you get that proposal accepted and, importantly, whether you would have time to do the research if it is.

To be successful, you need to build on your previous work with something that is more than just an extension. Adding an extra room to your scientific house is not enough – break into the field next door and build on your work with a new, topical and ambitious venture. Better yet, go beyond the field next door – funders like to see you tap into the worldwide research network. Tell them you’re going to lay foundations at other institutes.

Build on your previous work, but think big – and be ambitious! (Credit: Jon Grant)

Build on your previous work, but think big – and be ambitious! (Credit: Jon Grant)

Grant proposals need to be challenging, but also achievable – otherwise they won’t be funded. This doesn’t mean that you have to make it a low-cost project (though this can also be a good thing). What’s important is ensuring you will have enough resources to do the job. Don’t under-resource it, or it won’t get funded.

It’s also important to demonstrate the potential impact of your project. This part of the application is likely to become increasingly important, so take care to consider the societal, economical, environmental and cultural benefits of your work. To get a good score for impact in your proposal, say what impact will be delivered, when and how. Be specific.

Right on the on money. (Credit: Flickr user 401(k))

Right on the on money. (Credit: Flickr user 401(k))

For a fellowship application, you also need to show that an investment in you is worthwhile: give the funders evidence of a great track record, one that showcases your potential. These applications are more likely to give greater weight to your academic excellence than the potential impact of your work.

Putting pen to paper – writing pointers

Keep it simple. Reviewers do their job voluntarily, so make sure your proposal is accessible to non-specialists. Take the reader on a journey from the general geosciences and funnel them towards something more specific, starting with the bigger picture before honing in on the project details and the plan for the work ahead. Allen recommends splitting the proposal like so: with one third on the scientific motivation, and two thirds on the work plan.

Make a proposal look good. Nobody wants to see 8 pages of text! When you’re finished, find a willing volunteer, give them a few beers, or put them in a bad mood, and ask them to check it over to see if they would fund your project. Account for the spectrum of reviewers your carefully crafted proposal might encounter. Asking friends or colleagues to take a look can also weed out any typos you might have missed, as well as any sentences that are unclear.

Putting pen to paper. (Credit: Flickr user Witheyes)

Putting pen to paper. (Credit: Flickr user Witheyes)

In the dragon’s den – what to do when meeting the panel

In the panel interview, you’ll start with a 10 minute summary of your project – this is your chance to shine. During your presentation you are in control: you can say what you like (within reason, of course), and really show off your project and its potential. Aim to have one take home message per slide, following the same narrative as your proposal.

A sobering note – what are your chances?

Despite all this good advice, your first proposal is unlikely to get funded. The success rate is 15-20% across Europe and you really have to stand out to succeed. With that though, comes a little reassurance: don’t be disheartened if your proposal does get rejected, you know the success rate is low. Instead, take that experience and learn from it so you can make your next proposal even better.

One thing you’ll often need to include is a letter of support. Look around your lab to see how many people are in your team and think about how many letters of support your group leader will be asked to write. Then think back to that success rate. If 80-85% of proposals are rejected, that’s a lot of letters. Allen suggests drafting a letter of support for your supervisor to check, change and sign – an unconventional approach, but when you consider how great the average academic workload is, you can see how they’d appreciate it.

Be confident, ambitious, bold, concise, organised and pay attention to detail. Budgets and planning are the boring constants of any grant proposal, but your science and your track record is something that can really shine, make sure you let it!

By Sara Mynott, EGU Communications Officer