Applications are now open for the EGU General Assembly mentoring programme! (Credit: Kai Boggild/EGU)
With more than 15,000 participants, 4,700 oral presentations, 11,000 posters and 1,400 PICO presentations, all under one roof, the EGU General Assembly can be an overwhelming experience. There is a network of corridors to navigate, as well as a wide range of workshops, splinter and townhall meetings to choose from. With that in mind, we’ve put in place some initiatives to make the experience of those joining us in Vienna for the 1st time a rewarding one.
Especially designed with novice conference attendees, students, and early career scientists in mind, our mentoring programme aims to facilitate new connections that may lead to long-term professional relationships within the Earth, planetary and space science communities. Mentees are matched with a senior scientist (mentor) to help them navigate the conference, network with conference attendees, and exchange feedback and ideas on professional activities and career development.
The EGU will match mentors and mentees prior to the conference, and is also organising meeting opportunities for those taking part in the mentoring programme.
In addition, mentoring pairs are encouraged to meet regularly throughout the week, and again at the end of the week, to make the most of the experience, as well as introduce each other to 3 to 5 fellow colleagues to facilitate the growth of each other’s network.
“Mentoring is an indispensable requirement for growth. Through the mentoring programme I was introduced to Dr Niels Hovius who was a generous mentor during EGU’17. His guidance during the conference enabled my interactions with prominent scientists and to navigate the conference to my maximum potential. I am grateful for this programme and hope it be fruitful for students in this coming year.”
Rheane da Silva (National Institute of Oceanography, Goa, India), mentee
Mentoring an EGU novice student was the highlight of my 2017 General Assembly week. To see our elaborate and overwhelmingly large meeting through the eyes of a rookie makes you actively aware of many aspects that you have always taken for granted. To see the excitement in the eyes of a rookie when you take them deep into our organization and show them paths they had not expected to be open to them makes you appreciate all the General Assembly has to offer.
Niels Hovius (GFZ German Research Centre for Geosciences, Germany), mentor
We anticipate the programme to be a rewarding experience for both mentees and mentors, so we encourage you to sign up by following the link to a short registration form. The details given in the questionnaire will enable us to match suitable pairs of mentors and mentees. The deadline for submissions is 31 January 2019.
You’ll find more details about the mentoring programme (including the requirements of the scheme) over on our website.
EGU 2019 will take place from 7 to 12 April 2019 in Vienna, Austria. For more information on the General Assembly, see the EGU 2019 website and follow us on Twitter (#EGU19 is the official conference hashtag) and Facebook.
Planning your first trip to the General Assembly can be overwhelming - let us help! Credit: Credit: EGU/Pfluegl
Will this be your first time at an EGU General Assembly? With more than 15,000 participants in a massive venue, the conference can be a confusing and, at times, overwhelming place.
To help you find your way, we have compiled an introductory handbook filled with history, presentation pointers, travel tips and a few facts about Vienna and its surroundings. Download your copy of the EGU General Assembly guide here!
And if you plan to apply for funding support to attend the General Assembly, don’t forget the deadline is just around the corner: the call closes on Saturday, 1 December. For details on how to submit your abstract and apply to the Roland Schlich travel support scheme at the same time, check out this blog post from a few weeks ago.
EGU 2019 will take place from 7 to 12 April 2017 in Vienna, Austria. For more information on the General Assembly, see the EGU 2019 website and follow us on Twitter (#EGU19 is the official conference hashtag) and Facebook.
Applying for financial support to attend the 2018 General Assembly is easier than ever! Credit: Keri McNamara /EGU
The EGU is committed to promoting the participation of both early career scientists and established researchers from low and middle-income countries who wish to present their work at the EGU General Assembly. In order to encourage participation of scientists from both these groups, a limited amount of the overall budget of the EGU General Assembly is reserved to provide financial support to those who wish to attend the meeting.
In honour of Roland Schlich, who was instrumental in the formation of EGU, the travel awards will, from now on, be known as the Roland Schlich travel support scheme. Roland passed away in 2016 and was executive secretary (2002–2004), treasurer (2005–2015), as well as one of the founders of the Union.
From 2005 to 2018, the total amount awarded grew from about €50k to €110k, with 291 awards being allocated in 2018 to support attendance to the 2018 General Assembly, representing a 31% application success rate. For the 2019 General Assembly, the EGU has allocated €120k to financially support scientists who wish to attend the meeting. About 80-90% of the funds are reserved to assist early career scientists in attending the conference, whilst the remaining funds will be allocated to established scientists.
Financial support includes a waiver of the registration fee and a refund of the Abstract Processing Charge (relating to the abstract for which support was requested). Additionally, the grant may include support for travel expenditures, at the discretion of the Support Selection Committee, to a maximum of €300.
The EGU currently runs two different Roland Schlich travel support schemes: Early Career Scientist’s Travel Support (ECSTS) and Established Scientist’s Travel Support (ESTS); you will be able to find more details about each of these awards on the Support & Distinction section on the EGU 2019 website. You will also find details on who is eligible for the awards on the website.
Scientists who wish to apply for financial support should submit an abstract, on which they are the contact author, as well as the first and presenting author, by 1 December 2018, 13:00 CET. Late applications, or applications where the scientist is not the main author, will not be considered.
The EGU Support Selection Committee will make its decision to support individual contributions by 20 December 2018. All applicants will be informed after the decision via email in late December or January. Only the granted amount mentioned in the financial support email will be paid out to the supported contact author.
Please note that, as of 2017, a participant can receive a maximum of two ECSTS and two ESTS during their career. In other words, applicants who have received two travel supports in a category in the past are not eligible to apply for that category again.
How to apply
The abstract submission page (click for larger). If you wish to apply for financial support, please select the relevant support box.
To submit the abstract of your oral or poster presentation, please enter the call-for-abstracts page on the EGU 2019 website, select the part of the programme you would like to submit an abstract to, and study the respective session list. Each session shows the link to Abstract Submission that you should use. More information on how to submit an abstract is available from the EGU 2019 website.
Applying for financial support is easier than ever! As soon as you make your choice of session you will be prompted to select whether you wish to apply for financial support. If you do, be sure you tick the appropriate box when submitting your abstract. Bear in mind that, even if you are applying for support, you will still need to pay the Abstract Processing Charge. A screenshot of the abstract submission process is shown above.
As of 2015 there is an improved selection process for the allocation of the awards. Abstracts are evaluated on the basis of the criteria outlined below. Please note that the weight of each criterion has been updated as of this year:
How well does this contribution fit into the session it is submitted to?
Is the abstract clearly structured and scientifically sound?
Are there conclusions and are they supported by data or analysis?
How well is the abstract written (grammar, orthography)?
If you have any questions about applying for financial support for the 2019 General Assembly, please contact Olivia Trani (EGU Communications Officer).
Meet Nilay Dogulu, the current ECS Representative for the Hydrological Sciences Division, in front of her poster at EGU 2014. Credit: Nilay Dogulu.
In addition to the usual GeoTalk interviews, where we highlight the work and achievements of early career researchers, this month we’ll also introduce one of the Division early career scientist representatives (ECS). They are responsible for ensuring that the voice of EGU ECS membership is heard. From organising short courses during the General Assembly, through to running and attending regular ECS representative meetings, their tasks in this role are varied. Their role is entirely voluntary and they are all active members of their research community, so we’ll also be touching on their scientific work during the interview.
Today we are talking to Nilay Dogulu, ECS representative for the Hydrological Sciences (HS) Division and past chair of the Young Hydrologic Society.
Before we get stuck in, could you introduce yourself and tell us a little more about yourself, your involvement with EGU and how you became interested in hydrology?
I am a PhD candidate at the Middle East Technical University (METU) in Ankara, Turkey, researching clustering methods for data-driven hydrology at the Water Resources Laboratory. This year I attended the General Assembly (GA) in Vienna for the fifth time in a row. Since 2014, the Assembly has been the one and only conference that I have persistently and willingly participated in. The Hydrological Sciences (HS) division’s scientific programme at the GA had a special role in shaping my career as a researcher, so I would like to share my journey in the hydrological sciences lightened up by the EGU GA and its HS community.
First, little about me. I am a civil engineer by training. I was a third year (BSc) student at METU (ODTU) when I took the course “Engineering Hydrology.” It was the first time I learned about the terms catchment, basin and hydrograph. In that very semester I had the opportunity to participate in the 5th World Water Forum in Istanbul. That was it. I was determined to specialize in water for my future career.
To broaden my understanding of hydrological processes and gain a critical view of the latest hydrology topics, I gathered the courage—as only a BSc student at the time—to attend the 6th National Hydrology Congress and the 2nd National Flood Symposium. Then a three-month internship at the State Hydraulic Works of Turkey introduced me to the wider community of hydrological sciences in the world.
My class notes from the Engineering Hydrology course back in March 2009 (Credit: Nilay Dogulu)
In Fall 2011, I joined the FLOODRisk Master to study floods, from modelling them to understanding their socio-economic effects. This two-years programme enriched my academic background on flood risk management and provided me with different insights into water-related problems.
Could you tell me about your first experience with the EGU General Assembly?
With EGU HS Division president Elena Toth (right) and president-elect Maria-Helena Ramos (left) at EGU 2018
The EGU GA brings together researchers from all around the world. The EGU Hydrological Sciences Division is EGU’s largest division with a diverse and comprehensive scientific programme at the GA, large enough to fill in the whole second (red) floor of the conference venue.
The EGU HS division is a great platform aimed at addressing current research challenges in hydrology. During the GA, one can follow up with the latest research on various topics within these areas and network with members (of all stages) of this great community. At the 2018 EGU GA, hydrological sciences programme had 2350 abstracts submitted to 91 HS-lead sessions (66 oral and poster sessions, 6 poster only sessions, 19 PICO sessions)—equivalent to 13.5% of total EGU GA submissions.
Given this, I was very motivated to experience the General Assembly for the first time! I submitted an abstract summarizing part of my MSc research—on predictive uncertainty estimation for flood forecasting using data-driven modelling techniques; and once it was accepted, I started to get ready for EGU and Vienna! Flight and accommodation booked, poster printed, weekly conference schedule prepared. This was the first poster presentation of my career and I was quite excited. Luckily, all went really well.
EGU Hydrological Sciences Division
I remember having a busy week at EGU 2014: from presenting my first poster, working on a manuscript with my co-authors, as well as attending project meetings, sessions on flood forecasting and flood risk management, and short courses organized by the Young Hydrologic Society (YHS).
There were many interested people visiting my poster and asking questions. There were many posters I visited too—I have to admit, sometimes I asked so many questions that the presenters thought I was an OSPP Award judge.
Throughout the week I listened presentations, many of which were given by researchers I cited in my master’s thesis. Matching the papers with authors’ faces was amazingly so much fun! Moreover, I arranged a small meeting with my co-authors to discuss the manuscript draft (which has been later published in HESS) that we had only been working on remotely before then.
At the time, I was also working for the EU-FP7 project ASTARTE (Assessment, STrategy And Risk Reduction for Tsunamis in Europe). The EGU GA is an excellent time for research project teams, editorial boards of journals, etc. to schedule meetings. ASTARTE team (26 partners from 16 countries) also took this opportunity to meet up to discuss the progress following the project’s first 6-months period. During this meeting, I presented one of the very important deliverables of the project which focused on tsunami resilience from a social sciences perspective.
On the Saturday after the conference there was the Vienna Catchment Science Symposium organized by the Vienna University of Technology Centre for Water Resources Systems. It proved to be a very enlightening symposium for a young hydrologist.
Sounds like a great first experience! How has your time at the GA changed over the years?
After enjoying the academic fun of EGU 2014, I wanted to come back to Vienna for EGU 2015. Another reason was that I was very curious why people were heading to the conference venue on the very last hours of the last day (Friday): I left around 5 pm and many people were coming out of metro!
Without any hesitation, I decided to attend EGU 2016 and EGU 2017 in the next years. Although I didn’t have any presentations in 2016, listening to presentations covering my research interests helped me stay updated and synthesise various perspectives on overarching problems in hydrology. The sessions kept me thinking about some questions that had been tingling my mind—which later became the research questions in my PhD thesis proposal.
At EGU 2017, my poster presentation was a literature review on application of clustering methods in hydrology, and actually it attracted more people than I expected. EGU poster sessions provide an excellent way to bring together early career researchers while they stand in front of their posters, paving the way for interesting discussions.
Memories from EGU 2017
My fifth year at the EGU GA last April was great too: including two posters, sessions to co-/convene, YHS events (from short courses to PICO sessions), the EGU ECS Representatives Workshop, YHS Hydrodrinks, the HS division meeting, medal lectures and many other activities. Being an experienced EGU GA participant, I also served as a mentor as part of the EGU mentoring programme designed to help novice conference attendees navigate their first EGU experience.
Almost forgot! On Friday evening, the conveners’ reception (and party, with a different theme every year) takes place at the ACV.
In addition to being an EGU ECS representative, you also are involved with the Young Hydrologic Society (YHS). Could you tell me more about this organisation and your role in YHS?
YHS is a bottom-up initiative that aims to help early career hydrologists interact and actively participate within the hydrological sciences community and beyond. We are a group of motivated PhDs and postdocs who enjoy serving our very own community, considering the needs and interests of young hydrologists.
The YHS is most actively involved with the EGU GA, where we organizing short courses, scientific sessions and social events. The full list of all events that YHS has organized for the EGU GA since 2013 can be found on the YHS webpage. The open call for session proposals for EGU GA 2019 has just closed (deadline 6 September) – there have been quite a number short course submissions (in cooperation with YHS) that will play a significant role in shaping the HS programme for ECSs. YHS Hydrodrinks event held annually at the EGU GA is now a 5-year-old tradition where we meet our new team members. If you are planning to come to EGU 2019, don’t miss the chance to meet fellow hydrologists at the Hydrodrinks (however, please note that this is not a sponsored event). Contributing to the academic and social development of early career hydrologists by organising activities at the EGU GA is a unique and rewarding experience, so get involved!
YHS Hydrodrinks at EGU 2014 (Credit: The waiter)
I joined YHS after meeting the team at EGU 2014. Since then I couldn’t help myself but contribute to the aims of the society in many ways—like organizing short courses at conferences (e.g. Hydroinformatics for Hydrology at the EGU GA), managing and contributing to the YHS Blog (Streams of Thought and Hallway Conversations), and acting as a Board member (secretary 2015-16, chair 2016-17).
Right: EGU 2018 Poster 1—Clustering approaches for analysing similarity in ungauged catchments: input variable selection for hydrological predictions Left: EGU 2018 Poster 2—Input variable selection for hydrological predictions in ungauged catchments: with or without clustering? Bottom Centre: YHS team at EGU 2018 (with only a few missing! It is not east to arrange a common time for everyone, even for a group photo)
I also took over the role of EGU ECS Rep for HS division from Shaun Harrigan at EGU 2017. Being elected as the EGU ECS Rep, I became more enthusiastic about advancing the hydrologic science community equally (and globally) in support of, primarily, the ECS. The ECS Rep is expected to contribute to sustainable and inclusive growth of the EGU HS division by fostering the active participation and integration of ECS and the hydrologic science community globally under the umbrella of EGU, keeping in mind the necessity of creating equal opportunities for ECS to enhance their research and communication skills.
EGU ECS Reps at the EGU GA 2018
The ECS Rep for HS division works in close collaboration with YHS to initiate and support inspirational and intelligent ideas in line with the emerging needs of ECS. You also meet with ECS Reps of other EGU divisions and help the EGU community thrive together with its early career members. My term ends in April 2019. So keep your eye on EGU and YHS websites (and twitter) in early 2019—and apply to become the next EGU ECS Representative (April 2019-April 2021) for the HS division!
Do you have any parting words about your time involved with EGU?
It has been a very long post but now here are the last words. The EGU GA means seeing old friends and past professors, meeting fellow hydrologists and listening to presentations from enthusiastic researchers… plus the annual Hydrodrinks event among many other scientific sessions and short courses organized by YHS! I am glad to serve as the EGU ECS Rep for the Hydrological Sciences division – for the wonderful and inspiring people of the red floor:)
Acknowledgements: I would like to express my sincere thanks to Young Hydrologic Society, especially to Wouter Berghuijs, Shaun Harrigan, Hannes Müller and Tim van Emmerik, for their enthusiasm and support over the last five years.
Interview by Olivia Trani, EGU Communications Officer