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A first-timer’s guide to the 2018 General Assembly

A first-timer’s guide to the 2018 General Assembly

Will this be your first time at an EGU General Assembly? With almost 14,500 participants in a massive venue, the conference can be a confusing and, at times, overwhelming place.

To help you find your way, we have compiled an introductory handbook filled with history, presentation pointers, travel tips and a few facts about Vienna and its surroundings. Download your copy of the EGU General Assembly guide here!

And if you plan to apply for funding support to attend the General Assembly, don’t forget the deadline is just around the corner: the call closes on Friday, 1 December. For details on how to submit your abstract and apply to the Roland Schlich travel support scheme at the same time, check out this blog post from a few weeks ago.

EGU 2018 will take place from 08 to 13 April 2017 in Vienna, Austria. For more information on the General Assembly, see the EGU 2018 website and follow us on Twitter (#EGU18 is the official conference hashtag) and Facebook.

 

What’s new for the 2018 General Assembly?

What’s new for the 2018 General Assembly?

Along with our conference organisers, Copernicus, we aim to improve the experience of General Assembly attendees year on year. Following feedback from participants in 2017, we’ll introduce some changes we hope will make the 2018 edition of our meeting even better! This post highlights a few of the changes that returning participants will notice at next year’s conference.

An ever-growing number of participants means making way for more presentations, posters and PICOs, so in 2017 we created an extended Yellow Level. Not only were you able to register there, it also accommodated extra space for posters and two PICO spots. As we expect 2018 to be another bumper year in terms of participation, the extra space at the front of the conference center is set to return.

We also wanted to make the experience of presenting a poster a more comfortable one; at the 2018 conference we will introduce all new poster boards. They’ll be made of a robust wooden frame, which will be filled with more padding, making them a lot more stable and able to absorb more noise from the busy poster halls. And with more presenters wanting to use their laptops or tablets to expand on their presentations, the new boards will also incorporate a larger table to facilitate discussion. Plus, they will be fitted with handy storage for poster tubes and backpacks.

The scheduling of the conference programme will also see some changes at the upcoming General Assembly. Oral blocks will be limited to 90 minutes, meaning there will be no 7th presentations anymore. In addition, while in the past solicited talks could be up to 30 minutes long, from 2018 onward they will be no longer than 15 minutes and limited to one per session. And finally, so that those presenting posters in the afternoon are not in competition with short courses, no workshops will take place during time block 5, but instead some will be scheduled from 19:00 onward.

And, in 2018 there is more reason than ever to become an EGU member. If you register to attend the conference before 1 March 2018 and you are an EGU member, your weekly ticket will cost €390. A similar early-bird discount is available to non-members, but weekly ticket costs are significantly higher: €530.  A similar pricing structure is in place for PhD students who are EGU members. Those registering after 1 March will no longer enjoy early registration discounts, regardless of their membership and career status.

Finally, we are taking steps to make the General Assembly greener. Not all the details are confirmed just yet, so stay tuned to the blog for details of our green initiatives for EGU 2018.

So, now that you’ve heard about what’s new for EGU 2018, don’t miss the deadline (10 January 2018) to submit your abstract! Especially if you intend to apply for Roland Schlich travel support, the closing date for applications is right around the corner: 1 December!

We look forward to seeing you in Vienna!

EGU 2018 will take place from 08 to 13 April 2017 in Vienna, Austria. For more information on the General Assembly, see the EGU 2018 website and follow us on Twitter (#EGU18 is the official conference hashtag) and Facebook.

EGU2018: Financial support to attend the General Assembly

EGU2018: Financial support to attend the General Assembly

The EGU is committed to promoting the participation of both early career scientists and established researchers from low and middle-income countries who wish to present their work at the EGU General Assembly. In order to encourage participation of scientists from both these groups, a limited amount of the overall budget of the EGU General Assembly is reserved to provide financial support to those who wish to attend the meeting.

In honour of Roland Schlich, who was instrumental in the formation of EGU, the travel awards will, from now on, be known as the Roland Schlich travel support scheme. Roland passed away in 2016 and was executive secretary (2002–2004), treasurer (2005–2015), as well as one of the founders of the Union.

From 2005 to 2018, the total amount awarded grew from about €50k to €120k, with 275 awards being allocated to support attendance to the 2017 General Assembly, representing a 31% application success rate. About 80-90% of the funds are reserved to assist early career scientists in attending the conference, whilst the remaining funds will be allocated to established scientists.

Financial support includes a waiver of the registration fee and a refund of the Abstract Processing Charge (relating to the abstract for which support was requested). Additionally, the grant may include support for travel expenditures, at the discretion of the Support Selection Committee, to a maximum of €300.

Eligibility

The EGU currently runs two different Roland Schlich travel support schemes: Early Career Scientist’s Travel Support (ECSTS) and Established Scientist’s Travel Support (ESTS); you will be able to find more details about each of these awards on the Support & Distinction section on the EGU 2018 website. You will also find details on who is eligible for the awards on the website.

Scientists who wish to apply for financial support should submit an abstract, on which they are the contact author, as well as the first and presenting author, by 1 December 2017. Late applications, or applications where the scientist is not the main author, will not be considered.

The EGU Support Selection Committee will make its decision to support individual contributions by 22 December 2017. All applicants will be informed after the decision via email in late December or January. Only the granted amount mentioned in the financial support email will be paid out to the supported contact author.

Please note that, as of 2017, a participant can receive a maximum of two ECSTS and two ESTS during their career. In other words, applicants who have received two travel supports in a category in the past are not eligible to apply for that category again.

How to apply

The abstract submission page (click for larger). If you wish to apply for financial support, please select the relevant support box.

To submit the abstract of your oral or poster presentation, please enter the call-for-abstracts page on the EGU2018 website, select the part of the programme you would like to submit an abstract to, and study the respective session list. Each session shows the link to Abstract Submission that you should use. More information on how to submit an abstract is available from the EGU 2018 website.

Applying for financial support is easier than ever! As soon as you make your choice of session you will be prompted to select whether you wish to apply for financial support. If you do, be sure you tick the appropriate box when submitting your abstract. Bear in mind that, even if you are applying for support, you will still need to pay the Abstract Processing Charge. A screenshot of the abstract submission process is shown below.

Evaluation Criteria

As of 2015 there is an improved selection process for the allocation of the awards. Abstracts are evaluated on the basis of the criteria outlined below:

Weight
How well does this contribution fit into the session it is submitted to? 10%
Is this contribution essential for the session being successful? 30%
Is the abstract clearly structured and scientifically sound? 25%
Are there conclusions and are they supported by data or analysis? 25%
How well is the abstract written (grammar, orthography)? 10%

 

If you have any questions about applying for financial support for the 2018 General Assembly, please contact Laura Roberts (EGU Communications Officer).

Join us at EGU 2018: Call-for-abstracts is now open!

Join us at EGU 2018: Call-for-abstracts is now open!

From now, up until 10 January 2018, you can submit your abstract for the upcoming EGU General Assembly (EGU 2018).

In addition to established scientists, PhD students and other early career researchers are welcome to submit abstracts to present their research at the conference. Further, the EGU encourages undergraduate and master students to submit abstracts on their dissertations or final-year projects.

The EGU recognises that there are many outstanding students who would benefit from attending and presenting at the General Assembly and, therefore, provides a discounted registration rate to this group. Interested undergraduates can apply to present a poster, talk or PICO presentation on research undertaken in a laboratory setting, on a mapping or field project they’ve been involved in during their degrees, or any other research project of relevance.

Browse through the EGU 2018 sessions. Clicking on ‘please select’ will allow you to search for sessions by Programme Group and submit your abstract to the relevant session either as plain text, LaTeX, or a MS Word document. Further guidelines on how to submit an abstract are available on the EGU 2018 website.

An innovative presentation format – Presenting Interactive Content, better known as PICO – has been implemented at the General Assembly since 2013. PICO sessions bring together the advantages of both oral and poster sessions, allowing authors to present the essence of their work and follow it up with interactive discussion. Please note that some sessions are ‘PICO only’ sessions, meaning you cannot select oral/poster preference. If you are submitting to a PICO only session be sure to check out our PICO guide, for tips on how to prepare your presentation.

The deadline for the receipt of abstracts is 10 January 2018, 13:00 CET. If you would like to apply for financial support, now called the Roland Schlich travel support, to attend the 2017 General Assembly, please submit an application no later than 01 December 2017. We’ll be providing further information about how to apply for travel grants and how they are awarded in a forthcoming post.

EGU 2018 will take place from 08 to 13 April 2017 in Vienna, Austria. For more information on the General Assembly, see the EGU 2018 website and follow us on Twitter (#EGU18 is the official conference hashtag) and Facebook.