EGU GA 2017

Try something different – choose a PICO session at EGU 2017!

Try something different – choose a PICO session at EGU 2017!

Some of the sessions scheduled for the upcoming EGU General Assembly are PICO only sessions. This means that, rather than being oral or poster format, they involve Presenting Interactive COntent (PICO). The aim of these presentations is to highlight the essence of a particular research area – just enough to get the audience excited about a topic without overloading them with information.

What’s great about this format is that it combines the best of oral and poster presentations.  It allows researchers to stand up and be recognised for great research while giving an oral contribution as well as discussing their work in detail and networking with other participants.

PICO sessions start with a series of 2 minute long presentations – one from each author. They can be a Power Point, a movie, an animation, or simply a PDF showing your research on a display. After the 2 minute talks, the audience can explore each presentation on touch screens, where authors are also available to answer questions and discuss their research in more detail.

Presenting a PICO for the first time can be daunting, so we’ve prepared a guide which talks you through the format step-by-step. It’s packed with practical tips on the best layout for your PICO, how to capture the audience’s attention in just two minutes and how to get the most out of the discussion at the interactive screen.

And don’t forget, as of the 2016 General Assembly, PICO presentations are part of the Outstanding Student Poster and PICO (OSPP) Awards. To be considered for the OSPP award, you must be the first author and personally present the PICO at the conference:

  • being a current undergraduate (e.g., BSc) or postgraduate (e.g., MSc, PhD) student;
  • being a recent undergraduate or postgraduate student (conferral of degree after 1 January of the year preceding the conference) who are presenting their thesis work.

Entering couldn’t be easier! Make sure you nominate yourself when you submit your abstract on-line. You’ll receive a letter, known as ‘Letter of Schedule’, confirming your presentation has been accepted, which will also include a link by which to register for the award. Before the conference, make sure you include the OSPP label (which you can find here) to your PICO presentation header so that the judges of the OSPP award now to evaluate your presentation.

To learn more about PICO presentations see the General Assembly website or download the How to make a PICO guide. For a first-hand account of what it’s like to take part in a PICO session, take a look at this post by early career scientists in the Seismology Division too.  Finally, you can also check out the short introductory video below:

What’s new for the 2017 EGU General Assembly?

Following a record number of participants at last year’s General Assembly and feedback received, the EGU and its conference organiser Copernicus will be introducing a number of changes at the EGU 2017 General Assembly. In this post, we highlight a few of the changes that returning participants will notice at next year’s conference.

More participants means making way for more presentations, posters and PICOs! So, in 2017, when you come to register, you’ll be directed to the expanded Yellow Level, which will encompass a brand new space at the front of the conference centre. Not only will you be able to register there, it’ll also accommodate extra space for posters and two PICO spots.

The extended Yellow Level is seen in this picture from a previous conference.

The extended Yellow Level is seen in this picture from a previous conference.

With booming numbers, not only is more space needed for those presenting, but also for those who want to listen. For the 2017 General Assembly, the total seating capacity in the lecture rooms will be increase from 7998 seats (in 2016) to 9001. That represents an increase of 12.5%.

After 3 years without changes in the registration rates to the conference, this year we had to slightly adjust the weekly registration rates to partially compensate for inflation. If you register before 16 March and you are an EGU member, your weekly ticket will cost €385, an increase of 3.5% from last year’s €370. Early registration for EGU student members will cost €220, €10 more than last year. The abstract processing charge remains at €40 (€80 for late abstracts). This charge will be levied on all abstracts, with the exception of abstracts submitted by GIFT teachers to EOS sessions.

Because conferences are as much about networking and making new contacts as they are about sharing and discussing scientific advances, the ECS Lounge will also see some updates. The space will be redesigned to encourage more mingling and used to host more events and activities. Keep tuned to upcoming blog posts about ECS-specific activities at the conference for further updates.

When you make your way down to the Brown Level, you’ll also notice some changes. As well as the large EGU & Friends area, there will be three to four new, larger booths close by too. They’ll be home to some exciting exhibitors, who will no doubt liven up your visit to the basement levels.

To keep up with all the science at the conference you need to be well fueled. We’ve taken on board feedback from past conference attendees and introduced some low-budget catering options. There will also be a Biergarten outside the main entrance. Cheers!

So, now that you’ve heard about what’s new for EGU 2017, don’t miss the deadline (11 January 2017) to submit your abstract. Especially if you intend to apply for travel support, the closing date for applications is right around the corner: 1 December.

Also, don’t forget that April 23rd to 28th 2017 is a busy time in Vienna. Not only are we expecting 12000+ Earth, space and planetary scientists to descend on the city for EGU 2017, the Vienna Marathon takes place on 22 April (don’t forget your running shoes), and another 10000 participant conference is taking place the same week in a different location. Therefore, we strongly recommend booking accommodation as soon as possible.

We look forward to seeing you in Vienna!

Showcase your film at GeoCinema at the 2017 General Assembly!

Showcase your film at GeoCinema at the 2017 General Assembly!

Every year, we showcase a great selection of geoscience films at the EGU General Assembly and after seven successful years we will again be running GeoCinema in 2017. If you’ve shadowed a scientist in the lab, filmed fantastic spectacles in the field, or have produced an educational feature on the Earth, planetary or space sciences, we want to hear from you!

Geocinema features short clips and longer films related to the geosciences, and from animations to interviews, all films are welcome. If you would like to contribute to this popular event, please fill out the submission form by 6 January 2017.

To get a feel for what we have screened in previous years, take a look at the online archive, with films that explore all facets of geoscience – from ocean depths to outer space.

Suitable films will be screened at the GeoCinema room during the EGU 2017 General Assembly in Vienna (23–28 April 2017). Note that you must be able to provide us with an electronic or DVD version of your film and you must have appropriate permission to show the feature in a public venue. Multiple submissions from the same person are welcome. Films must be in English or have subtitles in English, since it is the language of the conference. Multiple submissions from the same person are welcome.

For more information, please send us an email or get in touch with our Communications Officer Laura Roberts.

Organise a short course at EGU 2017: follow this simple guide!

Organise a short course at EGU 2017: follow this simple guide!

From supercharging your scientific skills, to boarding your base in science communication or picking up tips on how to boost your career – be it in academia or outside – short courses can be one of the highlights of the General Assembly programme.

But, did you know that any EGU member (you!) can propose a short course? You’ve got until 20 January 2017 to complete the application. This quick guide, will give you some pointers for submitting and organising your own short course at EGU 2017!

Before you even put pen to paper and plan your workshop, remember that the courses should provide a forum to teach your General Assembly peers something of interest. This means that courses should, preferably, not be connected, or only loosely connected, to any of the programme groups and should be designed to be open to all conference participants.

Planning your short course

As the organiser, you are free to choose the content and set-up of the course. But the content should be of interest to (a subset of) the community that the EGU represents!  The decision as to whether your course will be included in the final conference programme is made by the Programme Group Chairs: the ECS Union representative and Sam Illingworth.

To submit your course, you’ll need:

  • a title and a short description
  • the details of the course organiser

You also have the option to co-organise your course with a scientific division(s) (meaning it’ll appear in the both the Short Course Programme Group and that of your favored division(s)). You might consider doing this if your workshop is aimed at a specific community, as well as being of broad appeal.

Choosing a time-slot

An innovation for EGU 2017 is that short courses can now be run on the Sunday before the conference official opens, as well as throughout the General Assembly week (please note that the Sunday slots will be given preferentially to day-long workshops).

The request form will allow you to select your preferred time-slot, which is dependent on the number of participants you expect.  Popular courses with over 85 attendees can only be scheduled in the evening time-slots, from 17:30–20:00. Slots will be allocated based on availability.

With the exception of the lunchtime time block, all short courses will be allocated a 1 and a half hour slot. If your workshop needs a bit more time, you can request two back to back time slots.

The short course request form (click for larger).

The short course request form (click for larger).

The logistics

All short course rooms come complete with a microphone, a data projector, a notebook, and a VGA switch to use up to three individual notebooks in addition to the permanently-installed notebook of that room.

Usually, short course rooms have no technical assistants, but should you need support, don’t forget to indicate that on the request form!

If you require participants to register in advance of the course, it is your responsibility, as the organiser, to coordinate this. Be sure to include a registration email address or a Doodle link in the description of the short course, so potential participants know how to sing-up.

Food and drink can liven up any meeting! Should you wish to provide catering throughout your workshop (at your own expense), please get in touch with the General Assembly caterer (Motto Catering) before 31 March 2017.

Dos & Don’ts

  • Do make skills/abilities related to science and research the focus of your workshop
  • Do aim to provide training in skills needed by people working in science
  • Do promote your short course
  • Do make your course interactive or include hands-on activities (if possible)
  • Do let participants know (via the description) if they’ll need to bring along materials (e.g. laptop, tablet, specific software) to participate in the course
  • Do allow time for questions


  • Don’t invite too many speakers
  • Don’t engage in commercial activities during the course (e.g. sales)
  • Don’t charge admission fees or course fees – these are strictly prohibited

For a full list of guidelines head over to the EGU 2017 website. If you have questions about submitting a short course request please contact the Programme Group Chairs or the EGU’s Communication Officer, Laura Roberts.