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call for sessions

Organise a short course at EGU 2018: follow this simple guide!

Organise a short course at EGU 2018: follow this simple guide!

From supercharging your scientific skills, to boarding your base in science communication or picking up tips on how to boost your career – be it in academia or outside – short courses can be one of the highlights of the General Assembly programme.

But, did you know that any EGU member (you!) can propose a short course? You’ve got until 8 September 2017 to complete the application. This quick guide, will give you some pointers for submitting and organising your own short course at EGU 2018!

Before you even put pen to paper and plan your workshop, remember that the courses should provide a forum to teach your General Assembly peers something of interest. This means that courses should, preferably, not be connected, or only loosely connected, to any of the programme groups and should be designed to be open to all conference participants.

Planning your short course

As the organiser, you are free to choose the content and set-up of the course. But the content should be of interest to (a subset of) the community that the EGU represents!  The decision as to whether your course will be included in the final conference programme is made by the Programme Group Chairs: the ECS Union representative and Sam Illingworth.

To submit your course, you’ll need:

  • a title and a short description
  • the details of the course organiser

You also have the option to co-organise your course with a scientific division(s) (meaning it’ll appear in the both the Short Course Programme Group and that of your favored division(s)). You might consider doing this if your workshop is aimed at a specific community, as well as being of broad appeal.

Choosing a time-slot

An innovation introduce last year and available for EGU 2018 is that short courses can now be run on the Sunday before the conference official opens, as well as throughout the General Assembly week (please note that the Sunday slots will be given preferentially to day-long workshops). Make sure you add a note in the comments section if you’d like your course scheduled on Sunday.

The logistics

All short course rooms come complete with a microphone, a data projector, a notebook, and a VGA switch to use up to three individual notebooks in addition to the permanently-installed notebook of that room.

Usually, short course rooms have no technical assistants, but should you need support, don’t forget to indicate that on the request form!

If you require participants to register in advance of the course, it is your responsibility, as the organiser, to coordinate this. Be sure to include a registration email address or a Doodle link in the description of the short course, so potential participants know how to sing-up.

Food and drink can liven up any meeting! Should you wish to provide catering throughout your workshop (at your own expense), please get in touch with the General Assembly caterer (Motto Catering) before 31 March 2018.

Dos & Don’ts

  • Do make skills/abilities related to science and research the focus of your workshop
  • Do aim to provide training in skills needed by people working in science
  • Do promote your short course
  • Do make your course interactive or include hands-on activities (if possible)
  • Do let participants know (via the description) if they’ll need to bring along materials (e.g. laptop, tablet, specific software) to participate in the course
  • Do allow time for questions

 

  • Don’t invite too many speakers
  • Don’t engage in commercial activities during the course (e.g. sales)
  • Don’t charge admission fees or course fees – these are strictly prohibited

For a full list of guidelines head over to the EGU 2018 website. If you have questions about submitting a short course request please contact the Programme Group Chairs or the EGU’s Communication Officer, Laura Roberts.

Help shape the conference programme: Interdisciplinary Events at the 2018 General Assembly

Help shape the conference programme: Interdisciplinary Events at the 2018 General Assembly

Do you enjoy the EGU’s annual General Assembly but wish you could play a more active role in shaping the scientific programme? Now is your chance! But hurry, the session submission deadline is fast approaching. You’ve got until September 8th to propose changes.

As well as the standard scientific sessions, subdivided by Programme Groups, EGU coordinates Interdisciplinary Events (IE) at the conference. Their aim is to foster and facilitate exchange of knowledge across scientific divisions. IE typically tackle a common theme through an interdisciplinary combination of approaches.

The Earth, oceans and even space are interconnected in many different ways; rarely can one system be perturbed without others being affected too.

If interdisciplinarity is important to you and your work, know that you too can co-organise your session as an Interdisciplinary Event. Read on to discover how!

The skeleton programme for the 2018 General Assembly currently features four IE themes:

  • IE1: Life in the Earth system
  • IE2: From palaeo-timescales to future projections
  • IE3: New imaging technologies in the Geosciences
  • IE4: Big data

Sessions within each of these IE themes will be scheduled closely together, to foster cross-division links and collaborations.

To propose a session in one of the planned Interdisciplinary themes, follow these simple steps:

  • Visit the IE pages on the EGU 2018 website
  • Suggest a new session (within one of the four IE themes)
  • Choose a Programme Group that will be the scientific leader. For example, if you choose BG, your session will be listed in the programme as IE/BG
  • Suggest more Programme Groups for co-organisation in the comment box

Wondering whether your session would fit as an IE? Just ask IE Programme Group officers, Peter van der Beek (gm@egu.eu) or Susanne Buiter (programme.committee@egu.eu).

Peter and Susanne, are looking forward to a strong interdisciplinary programme at the 2018 General Assembly. But they need your help to achieve this!

You can also find more information about the call for sessions (and the organisation of the scientific programme in general) on the EGU 2018 website.

The EGU’s 2018 General Assembly, takes place in Vienna from 8 to 13 April, 2018. For more news about the upcoming General Assembly, you can also follow the offical hashtag, #EGU18, on our social media channels.

 

 

Shape the EGU 2018 scientific programme: Call-for-sessions is open!

Shape the EGU 2018 scientific programme: Call-for-sessions is open!

Do you enjoy the EGU’s annual General Assembly but wish you could play a more active role in shaping the scientific programme? Now is your chance!

From today, until 8 Sep 2017, you can suggest:

  • Sessions (with conveners and description), or;
  • Modifications to the existing skeleton programme sessions
  • NEW! Suggestions for Short courses (SC) will also take place during this period
  • From now until 18 January 2018, propose Townhall and spinter meetings

Explore the EGU 2018 Programme Groups (PGs) to get a feel for the already proposed sessions and to decide which PG would be the best fit for your session. When proposing a session, make sure you consider gender diversity (i.e. is there at least one female convener?), diversity in countries/institutes, and the inclusion of early career scientists as conveners. A minimum of three conveners per session is generally desirable.

Does your idea for a session fall under the remit of two (or more) PGs? Co-organization is possible and encouraged between PGs! Put your session proposal into one PG, and you will be able to choose other PGs that you believe should be approached for co-organization.

A new Programme Group, Interdisciplinary Events (IE)was introduced in 2016. IE looks for links between disciplines in a coordinated and coherent effort, trying to create new approaches that would not be possible if handled separately. IE has four sub-programme groups that highlight new themes each year. If you plan to propose an Interdisciplinary Event, please submit your proposal in Programme group IE and indicate relevant other Programme groups in the session description or comment box. For IE sessions we kindly ask to identify another Programme group that becomes the scientific leader of the event. Accepted IE sessions will be part of the session programme of the scientific leader in addition to the IE programme.

The PG officers are on-hand to answer questions about the appropriateness of a specific session topic, so don’t hesitate to contact them if you have queries! You can also find more information about the call for sessions (and the orgaisation of the scientific programme in general) on the EGU 2018 website.

The EGU’s 2018 General Assembly, takes place in Vienna from 8 to 13 April, 2018. For more news about the upcoming General Assembly, you can also follow the offical hashtag, #EGU18, on our social media channels.

Imaggeo on Mondays: Get involved!

Imaggeo on Mondays: Get involved!

Today’s featured image is a throw back to our 2016 General Assembly! Did you enjoy this year’s 619 unique scientific sessions and 321 side events at conference? Did you know that EGU members and conference attendees can play an active role in shaping the scientific programme of the conference? It is super easy! You can suggest a session (with conveners and description), and/or modifications to the existing skeleton programme sessions. So, if you’ve got a great idea for a session for the 2017 conference, be it oral, poster or PICO, be sure to submit it before this Friday, 9th September!

But helping us prepare the next General Assembly is not the only way you can have a say in EGU activities over the coming weeks. The EGU’s Autumn Elections are coming up too and we need your help to identify suitable candidates for vacancies as Division Presidents and Treasurer. Until the 15th of September you can nominate candidates for the positions. Think you’ve got it takes to have a go at the role? Then you are also welcome to nominate yourself!

Finally, did you know that as part of its ‘science for policy’ programme, the EGU is creating a database to identify expertise within the Union that can be used in policy-related events of geoscientific relevance, for example, submitting response texts to the European Parliament’s calls for expert advice? Please register if you have an interest in policy and want to participate more in the science policy process. By registering for this database you may be emailed from time to time with requests to respond to specific events.

For other EGU related news, why not visit our news pages, or catch up on the latest via our monthly newsletter (which you can receive direct to your inbox, simply sig up!)?

Imaggeo is the EGU’s online open access geosciences image repository. All geoscientists (and others) can submit their photographs and videos to this repository and, since it is open access, these images can be used for free by scientists for their presentations or publications, by educators and the general public, and some images can even be used freely for commercial purposes. Photographers also retain full rights of use, as Imaggeo images are licensed and distributed by the EGU under a Creative Commons licence. Submit your photos at http://imaggeo.egu.eu/upload/.