There are even more benefits to choosing a PICO session at EGU 2016!

There are even more benefits to choosing a PICO session at EGU 2016!

Some of the sessions scheduled for the upcoming EGU General Assembly are PICO only sessions. This means that, rather than being oral or poster format, they involve Presenting Interactive COntent (PICO). The aim of these presentations is to highlight the essence of a particular research area – just enough to get the audience excited about a topic without overloading them with information.

PICO sessions start with a series of 2 minute long presentations – one from each author. They can be a Power Point, a movie, an animation, or simply a PDF showing your research on a display. After the 2 minute talks, the audience can explore each presentation on touch screens, where authors are also available to answer questions and discuss their research in more detail.

This format combines the best of oral and poster presentations, allowing researchers to stand up and be recognised for great research while giving an oral contribution as well as discussing their work in detail and network with other participants. This year we are also making a few improvements to the layout of the PICO presentation areas in the large halls to minimise noise disruption to presenters.

An exciting development for the 2016 General Assembly is that PICO presentations are now included in the Outstanding Student Poster Awards (as they were formerly known), and have now been renamed to Outstanding Student Poster and PICO (OSPP) Awards.

The aim of the award is to improve the overall quality of poster and PICO presentations and most importantly, to foster the excitement of early career scientists in presenting their work. To be considered for the OSPP award, you must be the first author and personally present the PICO at the conference, as well as satisfy one of the following criteria:

  • being a current undergraduate (e.g., BSc) or postgraduate (e.g., MSc, PhD) student;
  • being a recent undergraduate or postgraduate student (conferral of degree after 1 January of the year preceding the conference) who are presenting their thesis work.

Entering couldn’t be easier! Make sure you nominate yourself when you submit your abstract on-line. You’ll receive a letter, known as ‘Letter of Schedule’, confirming your presentation has been accepted, which will also include a link by which to register for the award. Before the conference, make sure you include the OSPP label (which you can find here) to your PICO presentation header so that the judges of the OSPP award now to evaluate your presentation.

To learn more about PICO presentations see the General Assembly website. You can also check out the short introductory video below:

Showcase your film at Geocinema at the 2016 General Assembly!

Showcase your film at Geocinema at the 2016 General Assembly!

Every year, we showcase a great selection of geoscience films at the EGU General Assembly and after six successful years we will again be running Geocinema in 2016. If you’ve shadowed a scientist in the lab, filmed fantastic spectacles in the field, or have produced an educational feature on the Earth, planetary or space sciences, we want to hear from you.

Geocinema features short clips and longer films related to the geosciences, and from animations to interviews, all films are welcome. If you would like to contribute to this popular event, please fill out the submission form by 4 January 2016.

This year, in line with the theme of the EGU 2016 General Assembly, we particularly encourage submissions representing the conference theme: Active Planet. If your film highlights the conference theme, please indicate this in the submission form.

To get a feel for what we have screened in previous years, take a look at the online archive, with films that explore all facets of geoscience – from ocean depths to outer space.

Suitable films will be screened at the Geocinema room during the EGU 2016 General Assembly in Vienna (17–22 April 2016). Note that you must be able to provide us with an electronic or DVD version of your film and you must have appropriate permission to show the feature in a public venue. Multiple submissions from the same person are welcome. Films must be in English or have subtitles in English, since it is the language of the conference. Multiple submissions from the same person are welcome.

For more information, please send us an email or get in touch with our Communications Officer Laura Roberts.

EGU 2016: Call-for-abstracts is now open!

EGU 2016: Call-for-abstracts is now open!

From now, up until 13 January 2016, you can submit your abstract for the upcoming EGU General Assembly (EGU 2016).

In addition to established scientists, PhD students and other early career researchers are welcome to submit abstracts to present their research at the conference. Further, the EGU encourages undergraduate and master students to submit abstracts on their dissertations or final-year projects.

The EGU recognises that there are many outstanding students who would benefit from attending and presenting at the General Assembly and, therefore, provides a discounted registration rate to this group. Interested undergraduates can apply to present a poster, talk or PICO presentation on research undertaken in a laboratory setting, on a mapping or field project they’ve been involved in during their degrees, or any other research project of relevance.

You can browse through the EGU 2016 sessions here. Clicking on ‘please select’ will allow you to search for sessions by Programme Group and submit your abstract to the relevant session either as plain text, LaTeX, or a MS Word document. Further guidelines on how to submit an abstract are available on the EGU 2016 website.

An innovative presentation format – Presenting Interactive Content, better known as PICO – has been implemented at the General Assembly since 2013. PICO sessions bring together the advantages of both oral and poster sessions, allowing authors to present the essence of their work and follow it up with interactive discussion. Please note that some sessions are ‘PICO only’ sessions, meaning you cannot select oral/poster preference.

The deadline for the receipt of abstracts is 13 January 2016, 13:00 CET. If you would like to apply for financial support to attend the 2016 General Assembly, please submit an application no later than 01 December 2015. We’ll be providing further information about how to apply for travel grants and how they are awarded in a forthcoming post.

EGU 2016 will take place from 17 to 22 April 2016 in Vienna, Austria. For more information on the General Assembly, see the EGU 2016 website and follow us on Twitter (#EGU16 is the conference hashtag) and Facebook.

A guide to convening a session at the General Assembly – Part II

A guide to convening a session at the General Assembly – Part II

Convening a session at a conference can seem daunting, especially if you are an early career research and a first-time convener. That’s why we’ve put together this two part series to outline the main steps of the process, with more detailed instructions to be published on the 2016 EGU General Assembly in due course. Remember, the call for sessions is open until 18 September 2015!

This post picks up where the first post of the series left off. We’ve tackled how to successfully propose a session; but what happens once your sessions is included in the programme? What does being a convener actually involve? Read on to find out!

My session proposal has been accepted, now what?

The first thing to know is that once you take on the role of being a session convener or co-convener, you aren’t on your own. Our conference organisers, Copernicus, provide full support to those who take on this exciting task. You’ll receive reminders about major deadlines and milestones, such as when you need to rate financial (travel) support applications, and help to meet them via dedicated, easy-to-use online tools.

At a glance, as a convener, you have the following duties (there is a little more detail on each one further down):

  • Advertise your sessions to attract abstracts
  • Rate financial support applications
  • Organise your session in terms of the schedule
  • Allocate presentation types on the basis of the abstract submissions
  • Select chair persons to run the session

Advertising is everything

Spreading the word about your sessions is crucial to attracting abstracts. (Image modified from: Social Media Communication, distributed via Wikimedia Commons).

Spreading the word about your sessions is crucial to attracting abstracts. (Image modified from: Social Media Communication, distributed via Wikimedia Commons).

This year, the call for abstracts will open in late October and close in January. During this period it is important that you advertise your session within your community to attract people to submit abstracts. You can do this by reaching out to colleagues, collaborators and the wider contacts within your community. And don’t forget the power of social media! Advertise your session on Twitter, Facebook, etc. to reach people outside of your tight network. It may also boost interest to invite a limited number of solicited presentations: you can find some best-practice guidelines here.

Allocating financial support

Early career scientists and established researchers from low and middle income countries who wish to present their work at the EGU General Assembly are able to apply for financial support at the time of abstract submission. This year’s deadline is December 1st. After then, it is the conveners’ job to rate the applications on the basis of the quality of the science being presented. The Programme Committee (PC) then uses this raking to allocate the funds amongst the applicants. For a detailed description of this process, see the financial support pages on the EGU website.

Organising your session

Once all abstracts are in – the deadline for submission of abstracts is 13 January 2016 – it’s time to organise your session! Depending on the number of abstracts your session received, it will be accepted with oral blocks, accepted as poster-only session, or you might be asked to merge with another session and transfer the submitted abstracts to this merged session. In this latter case, you may become a co-convener in the newly created session. You’ll also have to review all the abstracts submitted to your session and decide whether to accept them, reject them or direct them to another more suitable session

Once the content of your session is finalised, you’ll get the opportunity to make your scheduling request. This means thinking about the expected audience size, and back-to-back and no-overlap requests with other sessions. Keep in mind that the PC will do its best to meet requests, but that this is not always possible due to the complications associated with building a huge conference programme!

By mid-February the PC has finalised the conference programme and conveners have one final job left: organise the details of sessions in terms of presentation types. Using the abstracts, you’ll have to choose which are to be allocated an oral presentation slot vs. a poster presentation. You’ll also have to define the length of each talk and make sure that you’ve chosen at least two abstracts from early career scientists for oral presentations. Make sure you’ve highlighted any invited speakers as ‘solicited’ in the programme and order the presentations using the online tool. Finally, be sure to select two chairs per oral block and per poster block.

A Union-wide session at the 2015 General Assembly. (Credit: EGU/Stephanie McClellan)

A Union-wide session at the 2015 General Assembly. (Credit: EGU/Stephanie McClellan)

Final tips and pointers

Armed now with an outline of how to put together a winning session and details of your roles and responsibilities as a convener, why not give it a go? You’ve got until the 18th September to submit a session proposal!

As final encouragement, we spoke to some early career scientist who’d convened sessions previously. Here are some of their top tips and what they had to say about the experience:

“Don’t be afraid to give it a go! Get at least one person in your team who has convened before, even if it is someone who is not that active in all organising activities. It is good to have someone who can offer advice at all stages.” Anne Pluymakers (Tectonics and Structural Geology Division ECS Representative)

Sam Illingworth, Lecturer in Science Communication and former PC ECS Representative, shares some advice on actually running the session: “Remember to arrive to your session at least 20 minutes early, to check on the tech and upload all of the presentations. Also, if there is a no show then don’t panic. Either prepare a back-up presentation that you have, or host an extended Q&A where you discuss the talks that you have heard so far and/or a prominent issue in the field.”  Also, be prepared for the dreaded moment when the audience haven’t got any questions for the speaker: “always come up with a back-up question to ask the speaker, in case there are no other questions forthcoming in the Q&A,” says Sam.

Sam’s final top tip is one we couldn’t agree more with, after having invested a lot of time and effort in organising a session, make sure you enjoy it!


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