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Organise a short course at EGU 2018: follow this simple guide!

Organise a short course at EGU 2018: follow this simple guide!

From supercharging your scientific skills, to boarding your base in science communication or picking up tips on how to boost your career – be it in academia or outside – short courses can be one of the highlights of the General Assembly programme.

But, did you know that any EGU member (you!) can propose a short course? You’ve got until 8 September 2017 to complete the application. This quick guide, will give you some pointers for submitting and organising your own short course at EGU 2018!

Before you even put pen to paper and plan your workshop, remember that the courses should provide a forum to teach your General Assembly peers something of interest. This means that courses should, preferably, not be connected, or only loosely connected, to any of the programme groups and should be designed to be open to all conference participants.

Planning your short course

As the organiser, you are free to choose the content and set-up of the course. But the content should be of interest to (a subset of) the community that the EGU represents!  The decision as to whether your course will be included in the final conference programme is made by the Programme Group Chairs: the ECS Union representative and Sam Illingworth.

To submit your course, you’ll need:

  • a title and a short description
  • the details of the course organiser

You also have the option to co-organise your course with a scientific division(s) (meaning it’ll appear in the both the Short Course Programme Group and that of your favored division(s)). You might consider doing this if your workshop is aimed at a specific community, as well as being of broad appeal.

Choosing a time-slot

An innovation introduce last year and available for EGU 2018 is that short courses can now be run on the Sunday before the conference official opens, as well as throughout the General Assembly week (please note that the Sunday slots will be given preferentially to day-long workshops). Make sure you add a note in the comments section if you’d like your course scheduled on Sunday.

The logistics

All short course rooms come complete with a microphone, a data projector, a notebook, and a VGA switch to use up to three individual notebooks in addition to the permanently-installed notebook of that room.

Usually, short course rooms have no technical assistants, but should you need support, don’t forget to indicate that on the request form!

If you require participants to register in advance of the course, it is your responsibility, as the organiser, to coordinate this. Be sure to include a registration email address or a Doodle link in the description of the short course, so potential participants know how to sing-up.

Food and drink can liven up any meeting! Should you wish to provide catering throughout your workshop (at your own expense), please get in touch with the General Assembly caterer (Motto Catering) before 31 March 2018.

Dos & Don’ts

  • Do make skills/abilities related to science and research the focus of your workshop
  • Do aim to provide training in skills needed by people working in science
  • Do promote your short course
  • Do make your course interactive or include hands-on activities (if possible)
  • Do let participants know (via the description) if they’ll need to bring along materials (e.g. laptop, tablet, specific software) to participate in the course
  • Do allow time for questions

 

  • Don’t invite too many speakers
  • Don’t engage in commercial activities during the course (e.g. sales)
  • Don’t charge admission fees or course fees – these are strictly prohibited

For a full list of guidelines head over to the EGU 2018 website. If you have questions about submitting a short course request please contact the Programme Group Chairs or the EGU’s Communication Officer, Laura Roberts.

GeoPolicy: What are European Commission Consultations and how can scientists contribute?

GeoPolicy: What are European Commission Consultations and how can scientists contribute?

The European Commission requires both expert advice and an understanding of public opinion to steer policy and draft new EU legislation proposals that will be introduced to both the Council and the EU Parliament to debate.

The EU Commission regularly hosts hearings, workshops, expert groups and consultations to gain valuable insights, prompt discussion and help draft policy.  These forums may be restricted to certain groups or open to everyone. Participants within these forums not only include scientific experts who can provide well researched advice and potential solutions, but also the general public who can deliver an insight into the views of EU citizens, mobilize societal support for policy plans and legitimise the policy proposal process.

This week’s blog is going to specifically focus on the European Commission’s Consultations. Consultations are often the beginning of the EU legislation process and allow all interested stakeholders (both individuals and organisations) to provide expertise or submit their opinion on a particular topic or policy process via an online questionnaire.

New Consultations are published frequently and are usually open for three months with topics ranging from taxation to Europe’s space strategy. Each Consultation questionnaire is published alongside background documents which provide the responder with as much information about the issue as feasible.

Why contribute to EU Consultations?

Consultations are one of the easiest and quickest methods of sharing your research and expertise with the EU Commission and to contribute to the EU policymaking process!

Contributions can be submitted in any EU language, are open to everyone and respondents are generally able to skip questions that they do not feel they are comfortable with or able to answer.

Keeping up with and contributing to Consultations relevant to your work could increase your ability to understand the policy relevance of your research. This may be valuable when talking with policy-sector personnel or when explaining the relevance of your research in grant or funding proposals. It may also inspire you to discover other aspects of your research you may not have thought to explore otherwise.

The individual responses to Consultations are often posted online. However, contributors can elect to complete the questionnaire anonymously and have their personal information omitted from the final report.

Publicly contributing to an EU Consultation allows others working in a similar area to view your response and gain a better understanding of your competence and interest in the topic. Likewise, you are also able to view the responses of others who have publicly contributed. This could open up new networks, giving you more opportunities to engage with others who have a similar focus.

While it may seem difficult, if not impossible, to share your expertise through a 20-minute online questionnaire, most of the Consultations provide you with the opportunity to upload supporting documents. This allows those evaluating the responses to reflect on specific aspects of your research.

How to contribute to EU Commission Consultations

The EU Commission’s Consultation process is straight-forward and user-friendly – at least as far as EU procedures go! The toughest part is finding a relevant Consultation to respond to. Do try to find a Consultation that is aligned with your area of expertise but don’t be deterred if there isn’t a Consultation matching the exact title of your latest research.

If you would like to share your research but cannot find an EU Commission Consultation relevant to your area of expertise, you can view the list of upcoming Consultation topics or subscribe to the Your Voice in Europe mailing list which will alert you to new Consultations as well as recently-published Roadmaps.

Alternatively, you can sign up for the EGU’s Database of Expertise which sends information regarding relevant EU initiatives and potential science-policy opportunities to its members.

Be prepared to do some additional homework! Questions within a particular Consultation may refer to a legislation, initiative or action plan (see the example below). It’s important that you know, or at least have an idea, about what the question is referring to as it will enable you to answer the Consultation question fully.

 

Example of questions from the ‘Public consultation on the implementation of the Atlantic action plan’ Consultation

 

Remember that it’s a learning process. It is often challenging to relate your area of expertise to policy themes and answer questions on complicated topics in less than 1000 characters. But the more familiar you get with the process the easier it will become!

Sources / Additional reading

[1] – The European Commission’s use of consultation during policy formulation: The effects of policy characteristics

[2] – Evaluating pluralism: diversity of interest groups’ policy demands and preference attainment in the European Commission’s open Consultations. evidence from the EU Environmental Policy

Help shape the conference programme: Interdisciplinary Events at the 2018 General Assembly

Help shape the conference programme: Interdisciplinary Events at the 2018 General Assembly

Do you enjoy the EGU’s annual General Assembly but wish you could play a more active role in shaping the scientific programme? Now is your chance! But hurry, the session submission deadline is fast approaching. You’ve got until September 8th to propose changes.

As well as the standard scientific sessions, subdivided by Programme Groups, EGU coordinates Interdisciplinary Events (IE) at the conference. Their aim is to foster and facilitate exchange of knowledge across scientific divisions. IE typically tackle a common theme through an interdisciplinary combination of approaches.

The Earth, oceans and even space are interconnected in many different ways; rarely can one system be perturbed without others being affected too.

If interdisciplinarity is important to you and your work, know that you too can co-organise your session as an Interdisciplinary Event. Read on to discover how!

The skeleton programme for the 2018 General Assembly currently features four IE themes:

  • IE1: Life in the Earth system
  • IE2: From palaeo-timescales to future projections
  • IE3: New imaging technologies in the Geosciences
  • IE4: Big data

Sessions within each of these IE themes will be scheduled closely together, to foster cross-division links and collaborations.

To propose a session in one of the planned Interdisciplinary themes, follow these simple steps:

  • Visit the IE pages on the EGU 2018 website
  • Suggest a new session (within one of the four IE themes)
  • Choose a Programme Group that will be the scientific leader. For example, if you choose BG, your session will be listed in the programme as IE/BG
  • Suggest more Programme Groups for co-organisation in the comment box

Wondering whether your session would fit as an IE? Just ask IE Programme Group officers, Peter van der Beek (gm@egu.eu) or Susanne Buiter (programme.committee@egu.eu).

Peter and Susanne, are looking forward to a strong interdisciplinary programme at the 2018 General Assembly. But they need your help to achieve this!

You can also find more information about the call for sessions (and the organisation of the scientific programme in general) on the EGU 2018 website.

The EGU’s 2018 General Assembly, takes place in Vienna from 8 to 13 April, 2018. For more news about the upcoming General Assembly, you can also follow the offical hashtag, #EGU18, on our social media channels.

 

 

GeoTalk: Meet the EGU’s President, Jonathan Bamber

GeoTalk: Meet the EGU’s President, Jonathan Bamber

GeoTalk interviews usually feature the work of early career researchers, but this month we deviate from the standard format to speak to Jonathan Bamber, the EGU’s President. Jonathan has a long-standing involvement with the Union, stretching back almost 20 years. Following a year as vice-president, Jonathan was appointed President at this year’s General Assembly in Vienna. Here we talk to him about his plans for the Union, how scientists can stand up for science at a time when it is coming under attack and how the Union plans to foster the involvement of early career scientists (ECS) in its activities.

In the unlikely event that some of our readers don’t know who you are, could you introduce yourself and tell us a little about your career path so far and also about your involvement with the EGU over the years?

I started out with a degree in Physics. I’ve spent the last 20 years in the geography department at the University of Bristol focusing on Earth Observation. In that time, I’ve covered a lot of topics: from oceanography to land surface processes, but glaciology is my core discipline and research area. Most of my work has broadly been in the area of climate change and climate research but also solid Earth geophysics.

I’ve been involved with EGU (actually, it was EGS then) since the late 90s. I used to attend the meetings and I realised there was a gap in the market for cryospheric sciences. I approached Arne Richter [the former General Secretary of EGS] to form the Division of Cryospheric Sciences. I put together a proposal and became secretary of the division at the time and later became president of the division when EUG & EGS merged to form EGU. I spent five years in that role, towards the end of which I proposed (and launched) the open access journal The Cryosphere, which just celebrated its 10th anniversary and publishes about 220 papers per year.  I’m very proud of those contributions to the community and feel that they have helped develop the discipline and strengthen it.

It was 2007 when I stepped down from the EGU Council all together although I still attended the General Assembly, of course, and convened various sessions. It was 2015 when the then EGU vice-president, Hans Thybo, suggested I stand in the next presidential elections. I wasn’t at all certain I wanted to take on the role, but decided to go for it because I think it is important to serve the scientific community and colleagues and EGU is an organisation that is close to my heart.

At this year’s General Assembly, you were appointed Union President (after serving as Vice-President for a year). What are the main things you hope to achieve during your two-year term?

There are two main areas that I am very keen to promote and foster:

First, I want to make the organisation [the EGU] more attractive to early career scientists (ECS) and offer them more opportunities, be that more and better short courses, career support and other benefits of attending. For some years now there has been a strong ECS network within the Union and there have been great advances in that direction already.

Second, I’d like to increase the EGU’s opportunities, and those of members, to be involved in policy activities.

Why those two in particular?

There are many things one could do; but having attended the General Assembly for 15 years, there is no doubt that ECS are the future of the discipline, so if we don’t make the meeting attractive and useful for them, what are we here for?

In terms of policy, there are a number of events which have happened in the past few years which make it come into focus.

Certainly, in the UK, it is important that the science we do has impact, and just as important is that we [researchers] understand what the impact of the research we do has. Ultimately, tax payers pay for the research we do, so it is important not to get detached from the role we have in benefiting society in broad terms but also through specific opportunities and activities.

From many years attending the AGU Fall Meeting, I am aware the American Geophysical Union (AGU) has a very well developed and successful policy related programme. It is, of course, simpler for them, as the policy landscape is restricted to one nation and AGU’s headquarters are in Washington. Nonetheless, despite those differences, EGU is not, currently, providing opportunities for engagement in the policy realm in the way we could, for example, with the European Commission and its funding instruments.

Science for policy is not suited to all scientists, and all disciplines that we represent. However, it is important for a large cohort of our membership.

EGU President, Jonathan Bamber (centre left) and EGU Vice-President, Hans Thybo (centre right), stand along side the 2016 EGU Outstanding Student Poster and PICO (OSPP) awardees. Credit: EGU/Pflugel

ECS make up a significant proportion of the Union’s membership. EGU is a bottom up organisation and there is no doubt that ECS have a say in many matters of the Union already, but how do you plan on including ECS further in decision-making processes in the future?

I wouldn’t necessarily classify ECS separately. They are simply geoscientists, just like the majority of our members. It is important, however, for us to show them and highlight the opportunities available for them to be involved in the General Assembly and the Union as a whole.

We have a Union-wide ECS Representative on Council – this gives ECS a good understanding of how the organisation works and gives the individual experience of the machinery involved in running all the activities of EGU. Roles like this give the next generation skills to take on leadership roles in the future too. How do they know how organisations operate if they don’t have opportunities like this?

There are also no barriers to them being involved in convening sessions, organising short courses and proposing activities for the Union to prepare.

It can be intimidating as a junior scientist to be involved in these activities, so it’s important that we make it accessible to them. I think we are making great progress in this direction.

As an established scientist, what advice would you give ECS starting out in their career?

Accountancy pays very well!

More seriously: get involved!

Also, look at your most successful and respected senior colleagues and identify what about them makes them successful and what do you admire in them. Positive role models are very important.

Recently, the scientific process has come under attack. Initiatives such as the March For Science have given scientists opportunities to make their voices heard. What role can the Union play in supporting members wanting to stand up for science?

We can put together advice for how scientists can get their voice heard. The Union’s Outreach Committee is quite active in this regard already.

Trying to make sure that the voice of the geoscience community is heard within Europe is another area where we can contribute. We’ve been involved in an EU Parliamentary meeting, representing EGU, where discussions focused on improving the integration of science and collaboration across Europe.

We also offer policy makers and institutions the opportunities to contact scientists, through our database of experts.  We need to make European policy-makers more aware that we can provide that service.

In terms of funding for scientific research, we’ve established links with the President of European Research Council. Jean-Pierre Bourguignon gave a talk at this year’s General Assembly and participated in one of our Great Debates. We also hosted a meeting where senior members of the EGU’s council met with Bourguignon to discuss how the EGU could support the ERC in the future.

As an organisation, it should be our goal to provide our members with a mechanism by which they can communicate with the European Commission and policy-makers.

Last month, the EGU issued a statement condemning President Trump’s decision to pull the USA out of the Paris Climate Agreement. Why is this decision so troubling and, in your opinion, what can Union members do to raise awareness of the challenges facing the globe?

We should communicate the importance of our science: what we know, what we understand, the evidence based facts.

In the absence of evidence based science, how do policy makers reach decisions? They rely on gut instinct, on beliefs, on prejudices… But they should be making them on evidence based science. So, it is crucial that we communicate what we know to the public and policy-makers.

In Europe, a large majority don’t question human influence on climate. They understand it is real and that it’s an issue of upmost importance.

Trump’s decision was about politics not science; it is important to remember that. He didn’t deny that climate change was real, but he was making the decision on an economic basis and that is something else again. Whether it was a wise economic decision or an entirely myopic one is another question altogether.  I speak about this in more detail in an open editorial I wrote shortly after the decision was announced.

Geoscientists are, perhaps, more important in terms of policy and the health of the planet than they ever have been before. All the work we are doing in the geosciences has huge implications for policy and for safeguarding our future on the planet.

Jonathan, thank you for talking to me today about a whole range of topics. I’d like to finish this interview by bringing the conversation back around to EGU. We’ve discussed, at some length, what the Union hopes to do for its members and highlighted that there are plenty of opportunities to get involved. So, how exactly do they go about taking a more active role in the Union’s activities?

One of the easiest ways to have your voice heard is by getting involved through your scientific division. Attend your division(s)’s business meeting. Each division has quite a few officers: a secretary, vice-president, secretaries for sub disciplines and so on. There are lots of opportunities there. In general, anyone who wants to put the time in will be welcomed by division presidents because it’s always good to have enthusiastic, dedicated volunteers.

When it comes to the General Assembly in Vienna, anybody can propose a session. If you want to organise a session or a short course, just fire it out there! The call-for-sessions is currently open [until 8th September]. You’ll find all the details online.

If you are interested in policy-related activities do complete the register of experts questionnaire.  It doesn’t take long and you’ll find details on our webpages. Make sure you provide as much detail about your expertise as possible. That way we’ll be able to match you up with those who make inquires and opportunities in the most effective way.

Interview by Laura Roberts Artal (EGU Communications Officer)